Executive & Operations Assistant

Executive & Operations Assistant

**Caviar Dream Chicago, IL Part-Time Contract**

$25–$30/hour, depending on experience

Caviar Dream is looking for an organized, resourceful and highly dependable Executive & Operations Assistant to support our leadership team and the day-to-day operations of our growing caviar and lifestyle brand.

This is a hybrid administrative and hands-on operations role. We’re looking for someone who can move easily between managing calendars and communications, coordinating logistics, keeping projects organized, assisting customers and partners, and handling the real-world tasks that come with running a growing business.

One day might involve scheduling meetings, responding to customer inquiries and tracking an order; another might include making a return, picking up event supplies, organizing materials or helping prepare for an event.

Because the position includes hands-on support throughout the city, candidates must be based in Chicago and comfortable getting around the city as needed.

What You’ll Do

Working closely with Caviar Dream’s leadership team, you’ll help keep the business organized, responsive and moving forward. Responsibilities will include:

• Manage calendars, scheduling, meetings and day-to-day administrative needs
• Assist with email management, correspondence and follow-up
• Coordinate travel, reservations and logistics
• Maintain task lists and help track deadlines, projects and outstanding items
• Communicate with customers, partners, vendors and other external stakeholders
• Respond to customer inquiries and assist with customer service needs
• Help track orders, deliveries, product, supplies and event materials
• Maintain accurate records, reports and operational information
• Organize inventory, supplies and event materials
• Research products, vendors, services and solutions as needs arise
• Run occasional business errands throughout Chicago, including pickups, deliveries, purchases and returns
• Assist with event preparation, setup, logistics and behind-the-scenes execution
• Help identify opportunities to streamline processes and keep day-to-day operations running efficiently
• Pitch in on the miscellaneous—and sometimes unexpected—tasks that come with building a growing company
• Your primary responsibility will be helping our leadership team and operations run smoothly behind the scenes.

Who We’re Looking For

We’re looking for someone who is organized, proactive and comfortable taking ownership of the details.

The right person will bring:

• Excellent organizational skills and strong attention to detail
• Strong written and verbal communication skills
• The ability to manage multiple priorities and follow through without repeated reminders
• Good judgment and the ability to figure things out independently
• A hospitality-minded approach to customer service and problem-solving
• Comfort communicating professionally with customers, partners, vendors and team members
• The ability to maintain accurate records and track operational details
• Comfort working with basic data, reports and performance metrics
• Proficiency with Google Workspace and comfort learning new software and systems
• Discretion when handling confidential business or personal information
• Flexibility and a solutions-oriented approach when plans or priorities change
• Comfort working in a small, entrepreneurial business where everyone occasionally wears more than one hat
• Ability to work in person in Chicago and reliably travel throughout the city as needed
• Availability for occasional evenings or weekends related to events

Prior experience as an Executive Assistant, Operations Assistant, Administrative Assistant, Personal Assistant, Event Coordinator or similar role is beneficial.

Experience in food & beverage, hospitality, events or e-commerce is a plus, but not required.

About Caviar Dream

Caviar Dream is a Black-owned caviar and lifestyle brand on a mission to make caviar more inclusive, approachable and fun. Through e-commerce, events, partnerships and education, we’re introducing new audiences to caviar and challenging traditional ideas about who luxury is for. Our motto is simple: Caviar For The People.

We’re a small and growing company, which means everyone on the team has an impact—and everyone occasionally wears more than one hat.

Position Details

Location: Chicago, IL

Employment: Part-Time Contract

Compensation: $25–$30/hour, depen…