Administrative Assistant

Company Description VoterPing, founded in 2024 and based in Austin, TX, powers messaging campaigns that have reached millions of voters across multiple election cycles. The organization supports political campaigns and advocacy efforts with data-informed outreach and scalable communication tools. VoterPing is expanding from texting into full-service political consulting, offering clients a single partner for voter outreach strategy and execution. Team members contribute to a fast-growing, mission-driven environment focused on effective, ethical voter engagement and campaign support.

Role Description This is a part-time, remote Administrative Assistant role supporting VoterPing’s consulting and voter outreach operations. The Administrative Assistant will manage calendars, schedule meetings, and coordinate communications for team members and clients. Daily responsibilities include handling inbound and outbound calls, responding to emails, updating documents and databases, and organizing digital files. The role will also involve preparing basic reports, assisting with project tracking, and ensuring that administrative processes run smoothly. This position requires a detail-oriented individual who can work independently, prioritize tasks, and maintain confidentiality.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, document management, and data entry.
• Professional Phone Etiquette and clear Communication skills for interacting with clients, vendors, and internal team members.
• Experience with Executive Administrative Assistance, such as calendar management, meeting coordination, and follow-up tasks.
• Proficiency with common office software and collaboration tools (e.g., Google Workspace or Microsoft Office, online communication platforms).
• Ability to work remotely with reliable internet access, strong organizational skills, and attention to detail.
• Prior experience in political campaigns, consulting, or a fast-paced startup environment is a plus.
• High school diploma or equivalent required; additional education or relevant certifications are beneficial.