Executive Assistant to the Vice President of University Advancement (Confidential Administrative Support II)

Job no: 558826
Work type: Staff
Location: Chico
Categories: Confidential, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Our Commitment to Equity, Diversity, and Inclusion:

California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students.

Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Job/Department Summary:

Under the general supervision of the Vice President for University Advancement (VPUA), the incumbent serves as the Executive Assistant to the VPUA, handling issues of complex, confidential, and sensitive nature. The incumbent provides executive administrative support, logistics support, operational support, and communications support to the Office of the VPUA and the Executive Director of Development, and works closely with other Vice Presidents, Associate Vice Presidents, the Office of the President, and the CSU Chancellor’s Office.

In addition to high-level executive support, this position provides comprehensive administrative and operational support to the Vice President and the University Advancement division while ensuring exceptional service to donors, volunteers, board members, and campus partners. This role is responsible for managing executive scheduling and communications, coordinating meetings and events, maintaining accurate donor and constituent records in the CRM system, and supporting daily office operations. Through strong organization, professionalism, and attention to detail, the position helps facilitate effective communication, stewardship, and collaboration across the division and with external stakeholders. The incumbent must exercise independent judgment in resolving scheduling conflicts, coordinating complex activities, prioritizing competing demands, and ensuring executive readiness for meetings, briefings, and systemwide engagements.

This position also plays a key role in advancing fundraising and donor engagement by coordinating agendas and logistics for development events, donor visits, and recognition programs. This position supports the implementation of successful University Foundation Board of Governors meetings and functions under the guidance of the University Foundation Board and Project Manager. In addition, the role supports division-wide initiatives related to employee engagement and satisfaction. By providing proactive administrative, event, and project support, this position contributes to the overall effectiveness, efficiency, and mission-driven success of University Advancement.

Required Education and Experience:

Must possess the knowledge, skills, abilities, and/or experience to be fully proficient in performing most or all the work assignments defined in this position. Requires a bachelor’s degree in a related discipline and two years of recent related experience or an equivalent combination of education and experience.

Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills:

• Bachelor’s Degree
• Experience in coordinating events and written communications.
• Thorough knowledge of the university administration and a comprehensive understanding of the various divisions within a university.

Time Base: Full-time

Pay Plan: 12/12

Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm

CSU Classification Salary Range: $56,244 - $134,676 per year.

Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.ed…