Executive Assistant

Job Title: Executive Assistant

Division: Consumer Products Division

Location: New York, NY

Who We Are

At the heart of our company lies a dedication to innovation and progress. In all markets where we operate, we’re committed to fostering excellence, empowering talented individuals, and leading the way in various industries.

Join L’Oréal:  As the world’s #1 beauty company, with a presence in over 150 markets, we are embarking on a transformative journey that embraces sustainability, digital innovation, and societal progress. We are dedicated to shaping the future of beauty by harnessing the power of technology, data, and science to tackle global challenges while staying true to our social and environmental commitments.

We’re proud to have earned recognition as industry leaders in:

• Most Innovative Companies - Fast Company, 2023
• Top 5 - Most Attractive Companies Worldwide Among Business Students - Universum, 2023
• Top 25 World’s Best Companies - TIME, 2023
• Top Companies for Executive Women - Seamount, 2023
• Best Place to Work for Disability Inclusion - Disability Equal Index, 2023

With 86,000 dedicated employees spread across 150 countries, L’Oréal leads the global beauty industry and pioneers’ beauty technology. Our portfolio comprises 36 international brands grouped into four divisions. For over a century, we’ve been committed to making beauty accessible to all, and our goal is to reach another billion consumers worldwide through innovation.

Now, it’s your moment to shine. If you are experienced, embrace challenges, value continuous learning, and want to create a positive impact, we invite you to join our diverse teams. Whether you’re an industry veteran or a seasoned professional, we are always on the lookout for exceptional talents to contribute to our mission.

In the L’Oréal Consumers Products Division, our mission is to democratize the best of beauty, which means bringing beauty to all. And for us, beauty must be sustainable. The Consumer Product Divisions holds the world’s #1 beauty brand with L’Oréal Paris, the #1 makeup brand with Maybelline New York, the #1 natural brand with Garnier, and NYX Professional Makeup. The CPD division is L’Oréal groups largest division made up of 30k employees worldwide.

What You’ll Do:
This position is responsible for providing highly diverse administrative support. Responsibilities include but are not limited to:

• Heavy calendar scheduling, draft agendas & meeting minutes, proofreading, & monthly T&E reports
• Arrange travel itineraries, visa applications (when required), car services, and expat family travel for yearly home visits
• Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials; strong knowledge of Microsoft TEAMS
• Create and manage POs
• Office management: restocking supplies and managing the product closet
• The ability to deal with people at all levels both internally and externally is critical
• Excellent time management skills
• Special project work

What We Are Looking For:
Required Qualifications:

• Prior administrative experience in a corporate environment
• Ability to work in a challenging and fast paced environment
• Must be financially savvy and have the ability to manage a budget and Pos
• Must be looking for a long-term administrative assistant position
• Bachelor’s degree is strongly preferred

Preferred Qualifications:

• Must possess a high degree of professionalism & ability to handle highly confidential information
• Must possess extremely strong organizational and interpersonal skills with the ability to deal with people at all levels, both internally and externally, as well as varied cultural backgrounds and creative personalities
• Requires strong writing and oral communication skills
• Ability to maintain organization while effectively managing multiple tasks and competing priorities
• Ability to use judgment and discretion and complete tasks with limited or no direction
• Highly proficient in the use of Microsoft Office (Word, Excel, and PowerPoint) and Outlook
• Adaptable and able to learn new systems quickly and efficiently
• Must be a proactive and forward thinker who has creative problem-solving skills
• Possess ability to work in a team environment across multiple functions

Additional Benefits Information As Follows:
Salary Range: $90,000-$126…