Part Time Admin Assistant at Car Dealership

About the Role

Smart Autos is looking for a reliable, organised and professional Part-Time Administrative Assistant to support the day-to-day running of our car dealership.

This is a varied role involving general office administration, customer communication, vehicle paperwork and sales documentation. The successful applicant should be confident using computers, communicating with customers and managing several administrative tasks accurately.

Main Responsibilities

• Use Microsoft Office, including Word, Excel and Outlook
• Monitor and respond to customer emails
• Answer incoming telephone calls and deal with general enquiries
• Complete vehicle logbook/V5C-related forms and other vehicle documentation
• Prepare and produce sales invoices
• Maintain accurate customer and vehicle records
• Assist with paperwork relating to vehicle sales
• Organise and file documents
• Update spreadsheets and internal records
• Print, scan and process documents as required
• Assist with general office and administrative duties
• Liaise with customers regarding vehicle sales, collections and paperwork
• Provide general administrative support to the Smart Autos team

About You

We are looking for someone who is:

• Organised and able to manage their workload independently
• Confident using Microsoft Office
• Comfortable communicating by telephone and email
• Professional and friendly when dealing with customers
• Accurate with paperwork and data entry
• Reliable and punctual
• Able to maintain confidentiality when handling customer information
• Willing to learn our dealership processes and vehicle paperwork

Previous administrative experience would be beneficial, but is not essential, as full training will be provided. Experience within a car dealership or the automotive industry would also be an advantage, but is not required.

Working Hours

This is a part-time position. Working days and hours can be discussed with the successful applicant.

Pay: £14.80-£15.35 per hour

Expected hours: 25.0 per week

Benefits:

• Casual dress
• Free parking
• On-site parking

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative: 1 year (preferred)

Work authorisation:

• United Kingdom (preferred)

Work Location: In person