Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role involves managing administrative tasks, preparing for meetings, and providing comprehensive support to ensure the smooth operation of executive functions. The ideal candidate will demonstrate excellent communication skills, attention to detail, and the ability to handle multiple priorities efficiently.

Responsibilities

• Assist with planning and coordinating meetings, including preparing agendas, creating and distributing agenda packets, and posting relevant materials.
• Provide dedicated support to the executive team, managing schedules, calendar appointments, and travel arrangements as needed.
• Handle correspondence, phone calls, and other communication on behalf of executives.
• Maintain organized filing systems for documents, reports, and other important materials.
• Support special projects and administrative tasks to facilitate overall team productivity.
• Ensure timely follow-up on action items from meetings and communications.
• Perform general administrative duties such as data entry, document preparation, and office support.

Requirements

• Proven experience as an administrative assistant or in a similar supporting role for executives.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
• Ability to handle sensitive information with discretion and professionalism.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.

This position offers an opportunity to work closely with senior leadership in a dynamic environment that values professionalism, initiative, and efficiency.

Pay: $46,157.00 - $83,148.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person