Executive Assistant

Job Description Executive Assistant

Position Overview

Our client is seeking a highly organized, proactive, and polished Executive Assistant to support their Executive Director. This is a high-trust role requiring exceptional judgment, discretion, responsiveness, and the ability to anticipate needs in a fast-paced executive environment.

The ideal candidate will have 3+ years of experience supporting a CEO, Executive Director, President, or comparable senior executive and is calm under pressure, highly organized, professional, and comfortable taking initiative.

Key Responsibilities

• Manage and prioritize a complex executive calendar, including meetings, conferences, travel, and other commitments.
• Anticipate scheduling conflicts, competing priorities, and the Executive Director’s needs.
• Coordinate internal and external meetings, including logistics, materials, technology, and follow-up.
• Coordinate business travel, conferences, accommodations, and transportation.
• Support Board of Directors meetings, scheduling, materials, and logistics.
• Manage and prioritize correspondence and time-sensitive communications.
• Interact professionally with Board members, senior leadership, government officials, business partners, and other stakeholders.
• Handle confidential and sensitive information with a high degree of discretion.
• Provide administrative support for special projects and organizational initiatives.
• Maintain executive contacts, records, documents, and other important information.
• Provide support to other senior executives as needed.

Qualifications

• 3+ years of experience supporting a CEO, Executive Director, President, or similar senior executive.
• Strong experience managing a complex calendar and competing priorities.
• Exceptional judgment, discretion, organization, and attention to detail.
• Highly proactive, responsive, and accountable work style.
• Ability to anticipate needs, work independently, and follow tasks through to completion.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, and virtual meeting platforms.

Compensation & Benefits

• $75,000–$100,000 salary range
• Medical, dental, vision, and life insurance
• 401(k) with employer match

Hybrid: 4 days in office / 1 day remote