Executive Assistant

A growing enterprise SaaS company is hiring a highly organized, proactive Executive Assistant to work closely with its Founder & CEO and support day-to-day operations in its New York office.

At its core, this role exists to make sure the CEO’s time, attention, commitments, and priorities are managed exceptionally well. You’ll help organize a constantly changing calendar, stay ahead of follow-ups and deadlines, coordinate meetings and travel, manage incoming requests, and make sure important commitments don’t get lost in the pace of the business.

What You’ll Own

Executive & Calendar Management

• Own and actively manage the CEO’s calendar across internal meetings, customer conversations, external commitments, travel, events, and changing priorities
• Anticipate scheduling conflicts and protect time for what matters most
• Coordinate meetings across internal teams, customers, partners, and vendors
• Keep the calendar accurate and organized as priorities shift

Priorities, Follow-Through & Executive Organization

• Turn a high volume of conversations, ideas, and requests into clear next steps
• Track deadlines, outstanding decisions, and items requiring the CEO’s attention
• Prepare materials, context, and agendas for important meetings
• Help distinguish what needs the CEO’s involvement from what can be delegated

Travel, Meetings & Logistics

• Coordinate domestic and occasional international travel: flights, hotels, ground transportation, itineraries, last-minute changes
• Coordinate logistics for leadership meetings, customer meetings, and company events
• Support expense management and recurring executive administration

Office & Day-to-Day Operations

• Help ensure the NYC office runs smoothly and the team has what it needs
• Manage supplies, deliveries, vendors, and meeting logistics
• Handle errands, purchasing, and other time-sensitive logistical needs

Processes & Special Projects

• Identify disorganized or overly manual recurring work and build a better system
• Build and maintain trackers, checklists, and documentation
• Take loosely defined assignments and drive them to completion

What They’re Looking For

• 4+ years in executive support, operations, project coordination, office management, or a similarly organized role
• MUST HAVE - Direct experience supporting a founder, CEO, or senior executive
• Exceptional organization, attention to detail, and follow-through
• Strong judgment about urgency, priorities, confidentiality, and escalation
• Comfortable with a leader whose schedule and priorities change quickly
• Excellent written and verbal communication skills
• Resourceful and able to figure things out independently
• Comfortable across Google Workspace, Slack, project management systems, CRM platforms, and other SaaS tools
• High discretion with confidential company, customer, and personnel information

You’ll thrive here if you think several steps ahead, love creating order out of a lot of moving pieces, take ownership without being asked twice, and can move from prepping a board-level meeting to solving an office logistics issue without blinking.