Executive Assistant (C-Suite)

Company Overview:

ADARx Pharmaceuticals, Inc., (the “Company” or “ADARx”) located in San Diego, is a clinical stage biotechnology company committed to turning cutting-edge science into life-saving therapeutics. ADARx has developed proprietary RNA targeting platforms and technology for silencing or editing target mRNA. ADARx has a growing pipeline of RNA targeting therapeutics for treating diseases across a range of therapeutic areas including genetic, cardiometabolic, complement-mediated diseases and central nervous system.

Role Description:

The Executive Assistant to the C-Suite provides high-level administrative and operational support to the Executive Leadership Team. This role requires exceptional organizational skills, discretion, and the ability to manage complex scheduling, communications, and priorities in a fast-paced pharmaceutical or biotechnology environment. The Executive Assistant serves as a key liaison across departments and with external stakeholders, ensuring efficient coordination of activities supporting clinical development, medical affairs, and executive initiatives.

Essential Responsibilities:

• Executive Support

• Provide high-level administrative and operational support to one or more C-suite executives.
• Proactively manage the executive’s schedule, priorities, commitments, and day-to-day workflow.
• Anticipate the executive’s needs and proactively identify and resolve scheduling, logistical, and administrative issues.
• Serve as a professional and trusted point of contact for internal and external stakeholders.
• Manage sensitive and confidential information with the highest level of discretion and judgment.
• Monitor priorities and deadlines and ensure important commitments and follow-up items are addressed.

• Other duties as defined.

• Meeting & Project Coordination

• Manage complex, dynamic calendars, balancing internal meetings, external commitments, travel, and strategic priorities.
• Schedule and coordinate executive leadership meetings, Board meetings, investor meetings, and other high-priority engagements.
• Prepare meeting agendas, materials, presentations, and briefing documents as needed.
• Attend select meetings to capture key decisions, action items, and follow-ups.
• Track action items and ensure timely follow-through with appropriate stakeholders.

• Resolve scheduling conflicts and reprioritize commitments as business needs change.

• Travel & Expense Management

• Coordinate complex domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare comprehensive travel agendas and proactively manage changes or disruptions.
• Coordinate visas, meeting logistics, and other travel requirements when applicable.

• Prepare and reconcile executive expense reports in accordance with company policies.

• Executive Communications & Correspondence

• Draft, edit, proofread, and coordinate executive correspondence, communications, presentations, and other materials.
• Manage incoming and outgoing communications and appropriately prioritize matters requiring executive attention.

• Coordinate communications with internal leaders, Board members, investors, partners, vendors, and other external stakeholders.

• Exercise appropriate judgment regarding matters that should be handled independently versus escalated to the executive.

• Board & Leadership Support

• Support preparation and logistics for Board of Directors meetings, including scheduling, meeting materials, presentations, and follow-up.
• Coordinate Executive Leadership Team meetings and other senior leadership forums.
• Maintain calendars and key deadlines related to Board and executive activities.
• Support preparation of presentations, briefing materials, and meeting books.
• Maintain appropriate confidentiality regarding Board, executive, financial, personnel, and strategic information.

Essential Physical Characteristics:

Reasonable accommodation(s) may be made to enable qualified individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.

Qualifications:

• Bachelor’s degree required, Master’s degree preferred..
• Minimum 6+ years of executive administrative support experience, supporting senior leadership (VP, SVP, or C-suite).
• Experience in biotechnology, pharmaceutical, healthcare, or life sciences industries strongly preferred.
• Experience supporting complex ca…