Fractional Executive Assistant

Job Description Fractional Executive Assistant

Part-Time

• The Outsiders Perspective

About The Outsiders Perspective The Outsiders Perspective is on a mission to increase ethnic representation across the luxury, fashion, and beauty industries. We work closely with some of the world’s most prestigious brands, creating meaningful programmes and events that drive real change. We are a small, ambitious team and every role here carries genuine impact.

About The Role We are looking for a highly organised and proactive Fractional Executive Assistant to support the smooth running of our Founders diary their day-to-day operations. This is a role for someone who thrives on detail, takes ownership of their responsibilities, and is genuinely excited by the world of luxury — and by our mission within it.

You will be the connective tissue of the team and our key senior brand contacts and stakeholders. A critical element of this role is creating and maintaining alignment across the team on meeting activity, purpose and taking a critical path approach to meeting preparation and management.

Roles & Responsibilities – Manage a detail oriented and diary, meetings and travel arrangements confidently and autonomously

– Act as a trusted gatekeeper and liaison between executives, clients, partners, and internal stakeholders.

– Lead meeting agendas ensuring key insights, updates, and actions are captured effectively.

– Draw information out of individuals and stakeholders through strong communication and interpersonal skills,

– Build and maintain strong working relationships across multiple teams and external partners.

– Handle confidential and sensitive information with professionalism, discretion, and sound judgement.

– Be highly adaptable and comfortable working in fast-paced environments with changing guidelines, shifting priorities, and evolving goal posts.

– Anticipate executive needs proactively and identify solutions before issues arise.

– Demonstrate resilience, flexibility, and a calm approach when managing ambiguity and last-minute changes.

Skills & Requirements – Exceptionally organised with a meticulous attention to detail — you notice what others miss.

– Strong written communication skills; confident drafting professional outreach and follow-up correspondence.

– Resilient and confident managing multiple high-profile meetings simultaneously in a dynamic, fast-moving environment.

– Confident using standard productivity and scheduling tools (calendars, shared drives, spreadsheets).

– A team player who also works well independently and takes initiative.

Who You Are – Previous experience as an Executive Assistant is essential.

You are genuinely passionate about luxury — not just as an aesthetic, but as a standard of excellence. You are drawn to our mission to increase ethnic representation within luxury, fashion, and beauty, and you want to be part of building something meaningful alongside some of the most respected names in these industries.

You bring energy, precision, and warmth to everything you do. You take pride in your work, you care about the details.