Operations Associate & Executive Assistant

OPERATIONS ASSOCIATE & EXECUTIVE ASSISTANT

**Autism Tree Project Foundation San Diego, CA**

Starting Pay: $24–$26/hour, depending on experience and qualifications

Initial Schedule: Approximately 30 hours/week for the first 2–3 months

Full-Time: 40 hours/week following successful completion of the introductory period

Schedule: Tuesday–Saturday preferred; occasional evenings and Sundays required for programs and events

ABOUT AUTISM TREE

Autism Tree Project Foundation is a small, mission-driven nonprofit dedicated to helping the autism community live our best lives.

For more than 20 years, Autism Tree has served one family at a time and built a community centered around acceptance, connection, empowerment, creativity, and meaningful relationships. We provide free programs, services, events, resources, and opportunities for autistic individuals, their families, volunteers and community partners.

We are a small team—and that’s part of what makes Autism Tree special.

Everyone contributes. Everyone wears multiple hats. We work closely together, help wherever needed, and care deeply about the people we serve.

THE OPPORTUNITY

Autism Tree is looking for a hard-working, highly organized, dependable, proactive, and people-oriented team member to join our staff as an Operations Associate & Executive Assistant.

The primary focus of this position is Autism Tree’s day-to-day operations. This person will help keep our office, systems, programs, volunteers, interns, staff, and organizational details moving forward.

The position will also provide Executive Assistant support to the Executive Director, including scheduling, meetings, communications, Board support, and special organizational priorities.

There is also an opportunity for this person to become involved in fundraising and donor development, particularly if they have a natural ability to build relationships and connect with people from all walks of life.

This is a hands-on nonprofit position. Some days may involve databases, organization, and administrative work. Other days may involve coordinating volunteers, preparing for an event, welcoming families, connecting with a donor, or solving an unexpected problem.

We need someone who is comfortable with all of it.

Most importantly, we are looking for someone who gets things done—and cares about doing them well.

WHO WE ARE LOOKING FOR

We are looking for an A-Team player who is dependable, takes ownership, communicates well, and genuinely enjoys working with people.

You may be a great fit if you:

• Get things done and follow through.
• Take ownership rather than waiting to be told what to do.
• Have high standards for your work.
• Are organized and detail-oriented.
• Can manage multiple priorities and figure out what needs to happen first.
• Think ahead and notice things others may miss.
• Communicate clearly and respectfully.
• Work well with different personalities and across different areas of an organization.
• Are comfortable asking questions, learning, and figuring things out.
• Are willing to roll up your sleeves and help wherever needed.
• Don’t think any task is “beneath you” when it helps the team or the families we serve.
• Enjoy working with volunteers, interns, families, donors, and community partners.
• Can remain calm and resourceful when plans change.
• Take pride in creating organized, welcoming, and positive experiences for others.
• Have leadership potential and want to grow.
• Care about the mission of Autism Tree and the people who make up our community.

We are not looking for someone who simply wants a job. We are looking for someone who wants to be part of an A-Team.

PRIMARY RESPONSIBILITIES1. NONPROFIT OPERATIONS & TEAM SUPPORT

• Support the day-to-day operations of Autism Tree.
• Work closely with the Executive Director, Director of Operations, Family Care Coordinator, and Volunteer Coordinator to keep organizational needs moving forward.
• Help coordinate information, priorities, schedules, responsibilities, and deadlines across the team.
• Maintain organized digital files, documents, forms, records, and shared folders.
• Create and maintain checklists, procedures, workflows, and organizational systems.
• Maintain nonprofit databases and systems, including platforms such as Little Green Light and WildApricot.
• Help manage office supplies, equipment, vendors, service providers, renewals, and general office…