Executive Assistant

États-Unis

San Francisco

The Executive Assistant to the General Manager is a highly organized, proactive, and trustworthy individual who will provide administrative and operational support. This role is ideal for someone who is resourceful, discreet, detail oriented, and comfortable managing a wide range of priorities with minimal supervision. The successful candidate will anticipate needs, stay ahead of deadlines, coordinate multiple moving pieces, and bring a calm, solutions-oriented approach to every situation.

La poste en détail

Executive Support

• Manage a complex calendar, including scheduling, prioritization, and coordination of internal and external meetings.
• Proactively identify scheduling conflicts and recommend solutions.
• Prepare meetings by organizing agendas, background materials, presentations, and other relevant information.
• Manage meeting logistics, including conference rooms, virtual meetings, catering, and other arrangements.
• Monitor and follow up on action items and commitments resulting from meetings.
• Handle sensitive and confidential information with a high degree of discretion.

Communication & Coordination

• Draft, edit, and proofread correspondence, presentations, reports, meeting notes and other communications.
• Manage incoming requests and communications, determining appropriate priorities and follow-up.
• Ensure important information and deadlines are communicated and tracked effectively.
• Track key projects, deadlines, and follow-up items to ensure timely completion.
• Conduct research, compile information, and prepare summaries or recommendations.
• Maintain organized documents and ensure all relevant items are uploaded to the company SharePoint.
• Support the GM in maintaining visibility into key priorities and upcoming commitments.

Travel Logistics & Operational Support

• Organize domestic and international business travel, including flights, hotels, transportation, itineraries, and changes.
• Assist with planning and logistics for special events.
• Process and track expenses, invoices, and reimbursements.
• Facilitate the resolution of issues related to laptops, monitors, phones, and other hardware.

Profil

• 3+ years of experience as an Executive Assistant, Senior Executive Assistant, or similar role supporting a senior executive.
• Experience supporting C-suite executives or senior leadership is strongly preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Demonstrated ability to manage competing priorities and operate effectively under pressure.
• Strong judgment and discretion when handling confidential or sensitive information.
• Highly proactive and able to anticipate needs.
• Strong problem-solving and decision-making skills.
• Ability to work independently and take ownership of responsibilities.
• Advanced proficiency with Microsoft Office.
• Experience with calendar management, virtual meeting platforms, expense systems, and other business productivity tools.
• Professional presence and the ability to interact confidently with executives and external stakeholders.

Offre

To be determined.