Executive Assistant & Marketing Coordinator - The MORE Real Estate Group

About The MORE Real Estate Group

At The MORE Real Estate Group, WHO we are is far more important than WHAT we do. We are a high-performing, relationship-driven real estate team built on trust, results, relentless client advocacy, and a commitment to creating experiences people can feel. We work hard, play hard, love hard, and believe growth happens when people are willing to get uncomfortable in pursuit of becoming better.

Position Overview

The Executive Assistant & Marketing Coordinator is a highly organized, personable, and resourceful professional responsible for supporting the day-to-day operations of the office while providing exceptional administrative and front-desk support. This role serves as a central point of contact for clients, agents, vendors, and team members and helps ensure that office systems, communications, events, and administrative processes run efficiently.

The ideal candidate is professional, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced real estate environment. This position combines office operations, administrative support, reception, social media management, marketing coordination, and event planning.

Key ResponsibilitiesOffice Operations & Administration

• Oversee and coordinate daily office operations to ensure an organized, professional, and welcoming environment.
• Serve as a primary point of contact for agents, clients, vendors, and visitors.
• Answer and direct phone calls, respond to general inquiries, and manage incoming correspondence (email, mail, packages, etc.)
• Greet clients and visitors with a warm, professional, and service-oriented approach.
• Manage office calendars, appointments, meetings, and conference room schedules.
• Maintain office supplies, equipment, technology, and general office organization.
• Coordinate with vendors, service providers, and building management as needed.
• Assist with purchasing, invoices, expense tracking, and basic bookkeeping/financial administration.
• Maintain accurate records, databases, files, and confidential information.
• Develop and maintain office procedures, checklists, systems, and workflows to improve efficiency.
• Assist leadership with special projects and administrative initiatives.
• Help ensure the office consistently operates in a professional and organized manner.

Administrative & Agent Support

• Provide day-to-day administrative support to leadership and real estate agents.
• Assist with preparation of documents, reports, presentations, spreadsheets, and correspondence.
• Maintain databases, contact lists, CRM records, and internal systems.
• Assist with onboarding new agents and team members, including preparing materials, coordinating access, and organizing training resources.
• Help coordinate meetings, training sessions, team communications, and internal initiatives.
• Track deadlines, follow-ups, and action items to help keep projects moving forward.
• Assist with transaction-related administrative tasks and documentation when needed.
• Maintain confidentiality of client, financial, personnel, and business information.

Reception & Client Experience

• Create a positive first impression for clients, agents, vendors, and guests.
• Manage the front desk and ensure visitors receive prompt and professional assistance.
• Answer phones and emails and route inquiries to the appropriate team member.
• Assist clients and visitors with general questions and office needs.
• Maintain a clean, organized, and welcoming reception and common area.
• Coordinate deliveries, mail, packages, and office communications.
• Provide a high level of internal and external customer service.

Social Media & Marketing

• Manage and maintain the company’s social media presence across platforms such as Instagram, Facebook, LinkedIn, and other relevant channels.
• Create, schedule, and publish engaging social media content.
• Develop a consistent content calendar in coordination with leadership and marketing initiatives.
• Assist with creating graphics, flyers, announcements, property-related content, team spotlights, and promotional materials.
• Capture and organize photos and videos from office activities, events, team celebrations, and community activities.
• Monitor social media engagement, comments, and messages and coordinate responses when appropriate.
• Track basic social media performance and engagement metrics.
• Help maintain consistent branding, messaging, and online presence.
• Rese…