Executive Assistant

We are seeking a highly professional and experienced Executive Assistant to support the Chair of a FTSE 100 organisation . This is a pivotal role providing first-class administrative, organisational and strategic support, ensuring the Chair operates efficiently and effectively across board, governance and stakeholder responsibilities. This is a 1-2-1 executive assistant role, working as part of a small team.

The successful candidate will act as a trusted partner, managing a complex and fast-moving schedule while maintaining the highest levels of confidentiality, professionalism and discretion .

The role will involve extensive liaison with board members, senior executives, investors and external stakeholders.

This position requires an individual who is highly organised, proactive and capable of anticipating needs , with the judgement and diplomacy required to operate at the most senior level of a listed organisation.

Key Responsibilities

Executive Support

• Provide comprehensive administrative and organisational support to the Chairman.
• Manage a complex and constantly evolving diary, prioritising competing demands and ensuring effective time management.
• Coordinate domestic and international travel arrangements, including itineraries, visas and logistics.
• Prepare briefing packs, background materials and documentation ahead of meetings, events and engagements.
• Screen and manage incoming communications, correspondence

Board & Governance Support

• Coordinate Chairman-related activity with the Company Secretary and Board office .
• Assist with preparation and distribution of board papers and committee materials where appropriate.
• Support the organisation of board meetings, strategy sessions and governance-related events.
• Maintain accurate records and documentation relating to board activities and external engagements.

Stakeholder Management

• Act as a key point of contact for Board members, Non-Executive Directors, senior executives and external stakeholders .
• Facilitate relationships with internal leadership teams and ensure efficient follow-up of actions arising from meetings.

Coordination & Planning

• Plan and coordinate meetings, events and engagements hosted or attended by the Chair.
• Support preparation for investor meetings, conferences and industry engagements.
• Assist with planning for AGM activities and other key corporate events.
• Ensure logistical arrangements run smoothly and efficiently.

Office & Administrative Management

• Monitor and manage expenses in line with company policies.

Candidate Requirements

• Significant experience supporting C-suite executives, Board members or a Chairman/CEO within a large corporate environment.
• Experience working within a listed company is advantageous.
• Proven ability to manage inbox, diaries, travel arrangements and senior stakeholder relationships.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion, professionalism and integrity.
• Ability to anticipate needs and operate proactively.
• Calm and effective under pressure in a fast-paced environment.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Highly trustworthy with the ability to handle sensitive information.
• Professional and confident when interacting with senior stakeholders.
• Flexible and adaptable approach to work.
• Strong judgement and diplomacy.

Applicants must be comfortable being predominantly office based in London with agile working available where required.