Sr. Admin/Executive Assistant

We are looking for a highly organized Sr. Administrative Assistant/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care.

Responsibilities:

• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.

• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.

• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.

• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.

• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.

• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.

• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.

• Review invoices for completeness and accuracy before routing them for approval and payment processing.

• Bachelor’s degree required.

• Demonstrated experience in senior-level administrative support within a fast-paced, detail-focused environment.

• Strong calendar management skills with the ability to coordinate meetings, conference calls, and shifting executive priorities.

• Proven background arranging detailed travel, including multi-stop domestic and international itineraries.

• Excellent written and verbal communication skills, with confidence interacting with high-profile clients and business contacts.

• Ability to manage confidential information with discretion, sound judgment, and care.

• Strong organizational skills and attention to detail when handling records, documents, and invoice review.

• Proficiency in general administrative support functions, including correspondence, filing, and project coordination.

• Availability to work in an in-office setting in San Diego, California.

TalentMatch ®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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