Administrative Assistant Specialist to HRVP - Orlando FL

Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is “On-Site” at the location detailed in the job post.

inal Clearance for the Role

None

Shift

1

Relocation

Possible

Level Of Experience

Experienced Professional

Clearance Required to Start

None

Telework

Employee will Telework >= 50%

Functional Area

Human Resources

FT/PT/Casual

FullTime

Business Area

Missiles and Fire Control

Salary Range

$72,400.00 - $134,400.00

Standard Job Description Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

You will be the Administrative Assistant Specialist, responsible for providing administrative assistant support to the Vice President of Human Resources for Missiles and Fire Control as well as multiple HR Directors.

What You Will Be Doing

As the Administrative Assistant Specialist, you will utilize a self-directed work style to complete tasks with minimal supervision, as well as creatively solve problems, think independently, and present a professional image. Absolute discretion with sensitive materials is also a primary responsibility.

Role In this role, you will utilize a range of HR systems and tools to provide administrative support for various HR processes. This includes:

Locating, integrating and consolidating sensitive information from multiple sources

Ensuring accuracy of data

Filing electronic documents efficiently

Preparing chart decks, reporting, and analyzing data to identify trends for focused attention

You will be responsible for preparing correspondence, meeting/calendar scheduling and management, travel planning/expense reporting, phone coverage, ordering supplies, etc. Additionally, you will be responsible for planning and executing executive off-sites which may require up to 20% travel. In this role, you will interface with corporate executive administrative assistants on a frequent basis. You must possess the ability to interact with all levels of management as well as external customers.

Auto req ID 483077BR

Minimum Education Required High School/GED

Additional Qualifications/Responsibilities Basic Qualifications

5+ years of recent and demonstrated extensive experience providing administrative assistant support to executive-level clients

Intermediate to advanced level proficiency with Microsoft Office 2013 suite of applications (Excel, Word and PowerPoint)

Desired Skills Experience with Concur or similar travel management systems

Advanced level proficiency with Microsoft Office suite of applications (Excel, Word and PowerPoint)

Ability to multi-task and effectively balance priorities

Effective verbal, written, analytical and organization skills

Attention to detail

Team player who is proactive and collaborative

Ability to maintain confidentiality of sensitive data

Demonstrated ability to act with diplomacy and discretion with customers, colleagues, and superiors

Demonstrated proficiency in preparing reports, documents and presentations for executives

Prior experience supporting at the Vice President level

Pay Information

Full-Time Salary Range: $72400.00 -…