Executive Assistant

Job Summary

A well-funded, stealth-stage biotechnology company based in San Francisco dedicated to revolutionizing bone health is seeking a proactive, highly organized, and detail-oriented Executive Assistant & office manager to support the CEO and select C-suite members. This role requires a dynamic individual who excels at multitasking, thrives in a fast-paced startup environment, and is committed to ensuring the smooth functioning of both executive operations and day-to-day office management.

Key Responsibilities

• Support executives with highly confidential, proprietary, and time-sensitive tasks, including filtering communications and escalating critical matters.
• Schedule and coordinate complex meetings with internal and external stakeholders, including the Board of Directors, scientific advisors, and investor meetings.
• Manage day-to-day office operations to ensure a productive, organized, and welcoming workplace environment.
• Organize high-impact business meetings, conferences, and company events, managing all logistics and attendee coordination.
• Track and reconcile executive expenses, corporate credit card receipts, and other foundational financial documents.
• Organize and maintain secure digital and physical filing systems for critical company data.
• Partner with various departments to ensure smooth, synchronized operations across the growing organization.
• Assist in supporting employee culture initiatives and programs. Liaise with IT vendors on office technology, software tools, and troubleshooting hardware/software issues.
• Assist with legal operations and contract management, including sending out standard Confidentiality Agreements (NDAs) and Consulting Agreements, maintaining tracking logs, and managing DocuSign workflows.

Qualifications

• A bachelor’s degree or equivalent practical work experience is preferred.
• Minimum of 5 years of experience in executive assistant or senior administrative roles, ideally within the life sciences, biotech, or high-growth startup sectors.
• Exceptional organizational, time-management, and multitasking abilities.
• Strong proficiency in Microsoft Office Suite, Smartsheet, DocuSign, and modern video conferencing tools (Zoom, Teams).
• Elite written and verbal communication skills with a high level of emotional intelligence.
• Proven ability to work independently, prioritize shifting tasks, and meet tight deadlines under minimal supervision.
• Absolute discretion and professionalism in handling highly sensitive, confidential company and clinical data.
• A positive, solution-oriented attitude with the agility required to navigate the unique challenges of an early-stage company.