Executive Assistant - COO

Role Description The Executive Assistant – COO is a full-time, on-site role located in Irvine, CA. This position provides high-level administrative and operational support to the Chief Operating Officer, including managing calendars, coordinating meetings, preparing agendas, and handling correspondence. The role involves organizing and tracking deliverables for key initiatives, supporting business planning activities, preparing reports and presentations, and maintaining documentation. The Executive Assistant will coordinate travel arrangements, manage expense reports, and assist with basic budgeting and finance-related tasks. This role also supports cross-functional collaboration by facilitating communication between the COO and internal teams, ensuring follow-up on action items, and maintaining a highly organized and efficient office environment.

Qualifications

• Strong business planning and operations management skills, with experience supporting senior leadership in execution of strategic initiatives.
• Demonstrated analytical skills with exposure to finance and budgeting to assist in preparing reports, tracking expenses, and supporting decision-making.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Advanced proficiency in productivity tools (e.g., Microsoft Office or Google Workspace), especially in document creation, spreadsheets, and presentations.
• Clear and professional written and verbal communication skills, with attention to detail and accuracy in documentation and correspondence.
• Proven ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Experience in an executive assistant or operations support role is highly beneficial; background in business, finance, or a related field is a plus.
• Bachelor’s degree in Business Administration, Finance, Communications, or a related discipline preferred, or equivalent professional experience.