Senior Executive Assistant to the Chief Executive Officer

About The New York Climate Exchange
The New York Climate Exchange (“The Exchange”) is a global nonprofit organization dedicated to accelerating climate solutions through research, education, innovation, and collaboration. Through partnerships spanning academia, government, philanthropy, industry, and communities, The Exchange is building a world-class climate solutions center headquartered in New York City.
The Exchange brings together leading experts, practitioners, policymakers, and innovators to advance climate action and create scalable solutions for a more sustainable future.

Position Summary
The New York Climate Exchange seeks an exceptional Senior Executive Assistant (SEA) to serve as a trusted partner to the Chief Executive Officer (CEO).
This is a highly visible and impactful role that extends well beyond traditional executive support. The Senior Executive Assistant is responsible for ensuring the CEO’s time, communications, priorities, stakeholder relationships, meetings, and travel are managed with precision, professionalism, and exceptional attention to detail. The role incorporating some of the capabilities commonly associated with a Chief of Staff, including executive operations, stakeholder management and communications support.
The ideal candidate is a seasoned executive support professional with significant experience supporting CEOs, Presidents, Executive Directors, Founders, or similarly senior leaders. This individual operates with discretion, sound judgment, emotional intelligence, and a high degree of independence. The successful candidate will be highly organized, exceptionally resourceful, proactive, responsive, and comfortable working in an entrepreneurial, fast-paced environment where priorities evolve rapidly.
This individual will regularly engage with board members, major donors, philanthropists, government officials, academic partners, corporate leaders, community partners, and other high-profile external stakeholders. The ability to represent the CEO and The Exchange with confidence, diplomacy, and professionalism is essential.
The position requires flexibility and responsiveness, including periodic evening and weekend availability and the ability to manage urgent issues that arise outside traditional business hours.

Key Responsibilities

Executive Partnership & Strategic Support

• Serve as the primary executive support partner to the CEO and operates as an extension of the CEO’s office.
• Manage a complex and dynamic calendar while balancing competing priorities.
• Ensure the CEO’s time is aligned with organizational goals and strategic priorities.
• Anticipate needs, identify potential conflicts, and develop solutions before issues arise.
• Prepare the CEO for meetings, presentations, media appearances, donor engagements, board activities, and public events through commissioning and compiling comprehensive briefing materials and background research.
• Draft, edit, and proofread correspondence, presentations, reports, speeches, talking points, and executive communications.
• Track key decisions, deadlines, commitments, and follow-up actions across multiple initiatives.
• Operate as a trusted advisor and thought partner to the CEO on administrative, operational, and organizational matters.
• Serve as a proxy for the CEO when appropriate, ensuring important matters continue to move forward effectively.

Executive Operations & Organizational Coordination

• Coordinate and monitor cross-functional initiatives on behalf of the CEO.
• Coordinate follow-up actions and accountability to ensure priorities remain on track.
• Support leadership meetings, Board meetings, strategic planning sessions, donor engagements, and organizational convenings.
• Work across departments to facilitate timely execution of CEO priorities and organizational commitments.
• Identify opportunities to improve workflows, processes, communication, and operational efficiency.
• Help resolve organizational issues by gathering information, coordinating stakeholders, and driving appropriate follow-through.

Stakeholder & Relationship Management

• Serve as a key point of contact for internal and external stakeholders on behalf of the CEO.
• Build positive and productive relationships with Board members, donors, elected officials, academic leaders, corporate executives, community partners, and other stakeholders.
• Coordinate communication and follow-up with senior…