Executive & Personal Assistant

Personal & Executive Assistant to CEO

**Menlo Park, CA $140,000–$150,000 Base + Equity + Benefits**

Our client is a mission-driven, high-growth technology startup transforming the HR space through an innovative platform trusted by leading organizations. As the company continues to scale, they are seeking a polished, resourceful, and highly discreet Personal & Executive Assistant to provide comprehensive support to their CEO.

This is a true right-hand role with an approximately 70% personal / 30% executive support focus , with a strong emphasis on managing the CEO’s personal life, family logistics, travel, household needs, and day-to-day priorities while also providing high-level executive support. The ideal candidate is proactive, service-minded, exceptionally organized, and thrives in a fast-paced startup environment where no two days are the same.

This position is fully onsite and will support the CEO across Menlo Park, San Francisco, and surrounding Peninsula locations . The schedule may vary based on the CEO’s location and needs, with the majority of time expected in Menlo Park and occasional support in San Francisco.

What You’ll Do

Personal & Lifestyle Support

• Manage the CEO’s personal calendar, appointments, family commitments, and day-to-day logistics
• Coordinate personal and family travel, including flights, hotels, transportation, dining reservations, and detailed itineraries
• Handle personal errands, gifting, special requests, and ad hoc projects with urgency and discretion
• Assist with household operations, including vendor management, service appointments, maintenance coordination, and home-related projects
• Serve as the primary point of contact for personal matters, ensuring seamless execution and follow-through
• Anticipate needs before they arise and proactively solve problems with minimal direction
• Coordinate family events, celebrations, reservations, and other lifestyle-related activities
• Drive for personal errands and other tasks as needed

Executive Support

• Manage a complex and ever-changing calendar, balancing business priorities, meetings, travel, and external commitments
• Coordinate domestic and international business travel, including detailed logistics and expense management
• Prepare materials for board meetings, leadership meetings, investor presentations, and strategic initiatives
• Draft, manage, and respond to correspondence on behalf of the CEO
• Act as a trusted liaison between the CEO and internal stakeholders, investors, partners, customers, and external contacts
• Track action items and ensure follow-up on key business initiatives
• Assist with company events, leadership offsites, strategic sessions, and special projects as needed
• Support operational and administrative initiatives as the company continues to scale

What We’re Looking For

• 3–7+ years of experience supporting a CEO, founder, senior executive, or high-profile principal in a Personal Assistant, Executive Assistant, or hybrid capacity
• Experience balancing significant personal and professional responsibilities , with a willingness to take on a heavier personal-assistance workload
• Experience supporting a startup, technology company, corporate environment, or principal with business entities strongly preferred
• Strong experience managing personal affairs, family logistics, travel planning, household needs, and lifestyle coordination
• Demonstrated ability to build a trusted partnership with a senior executive and operate with a strong executive presence
• Strong judgment and confidence to appropriately push back, set boundaries, and communicate trade-offs when priorities compete
• Ability to assess what can realistically be accomplished, proactively flag conflicts, and recommend when priorities should be adjusted or deprioritized
• Exceptional discretion, professionalism, emotional intelligence, and sound judgment when handling confidential and sensitive information
• A service-oriented mindset with a genuine passion for helping others
• Outstanding organizational, multitasking, and problem-solving abilities with exceptional attention to detail and follow-through
• Excellent written and verbal communication skills
• Resourceful, proactive, and capable of operating independently with minimal direction
• Comfortable managing a high volume of requests and shifting priorities in a fast-paced startup environment
• **24/7 mindset and flexibility…