Executive Assistant

Location San Francisco, CA, 94107 Work Schedule Hybrid (in-office 3 days per week: Monday, Tuesday, and Thursday), 7-month contract Compensation $45 - $61 per hour

ROLE OVERVIEW

The Executive Admins are strategic partners who deliver best-in-class support to our executives and their functions. We are a team built on trust, transparency, and mutual accountability — challenging and supporting each other to continually raise the bar. We are inclusive and welcoming with everyone in the company, which shows up in our processes, events, and everyday work. We set the tone for the company culture, making ourselves and our executives accessible and approachable to all. At our core, we are hardworking, collaborative individuals who create a safe environment to share ideas, have a voice, make mistakes, and learn from our collective experiences. 

We are looking for a highly experienced, energetic, and self-motivated Executive Assistant to provide strategic and operational support to senior sales leaders. You’ll support our Head of Go-to-Market and partner closely with our VPs of Sales AMER and EMEA, working across a fast-paced, metrics-driven revenue organization where deals move quickly and schedules change constantly. In this role, you’ll handle a wide range of complex and highly confidential responsibilities that go far beyond traditional admin work — operating as a key partner in driving leadership efficiency, clarity, and focus. You’ll be the point of delegation for high-priority tasks, from managing executive time to crafting sensitive communications, preparing presentations, compiling reports, and ensuring seamless execution of critical initiatives. 

RESPONSIBILITIES

• Perform extensive calendar management and prioritization across multiple time zones for senior executives.
• Prepare domestic and international travel arrangements, itineraries, and timely expense filings.
• Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality.
• Collaborate on and manage key projects and priorities across multiple functions.
• Lead planning and coordination for presentations, meetings, and dissemination of strategic information.
• Plan and execute high-profile events, off-sites, and special functions with precision and creativity.
• Lead full-cycle planning and own end-to-end logistics for Sales events including venue contracting, travel, budget, and workback planning. Events include Quarterly Business Reviews (“QBRs”) across AMER & EMEA, CKO/SKO, H2KO, and other ad-hoc offsites.
• Manage the executive customer-meeting program during the annual customer conference, coordinating private meeting rooms, scheduling, and onsite flow between Sales/CX teams and customers.
• Administer the recognition program (High5s) for the Sales organization — nominations, approvals, budget tracking.
• Support weekly pipeline/forecast call logistics and follow-ups for regional sales standups.  Coordinate interview scheduling for Sales hiring across multiple time zones (AMER/EMEA).
• Manage cross-region calendar coordination between AMER (Pacific & East Coasts) and EMEA (UK-time) sales leadership.
• Attend key meetings, help develop and communicate agendas, take notes, and track action items through to completion.
• Partner closely with Workplace, Events, and IT teams to provide on-the-ground logistics support.
• Build strong relationships across the organization, establishing yourself as a trusted, proactive connector.
• Serve as a senior member of the EA team, providing strategic thought partnership and mentorship to peers.
• Support ad-hoc projects and initiatives as needed.

QUALIFICATIONS

• 5+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS sales or tech organizations.
• Proven success managing multiple executives with competing, high-stakes priorities. Experience managing multi-day, 50–100+ person corporate events (kickoffs, regional offsites) including budget ownership and vendor/contract coordination.
• Comfort supporting a fast-moving, metrics-driven sales organization with frequent last-minute schedule changes.
• Exceptional organizational skills and a proactive, solutions-oriented mindset.
• Polished communicator with high emotional intelligence and impeccable discretion.
• Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan. Familiarity with Salesf…