Executive Administrative Assistant

Title Executive Administrative Assistant Location 3 days hybrid Downtown Chicago

Required Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Recruiting Coordinator, or similar support role
• Proven experience managing complex calendars and high-volume scheduling
• Strong organizational skills and attention to detail
• Excellent communication and stakeholder management abilities
• Ability to manage multiple priorities in a fast-paced environment
• Professional, customer-focused approach with a strong sense of urgency

Preferred Qualifications

• Experience supporting recruiting, human resources, or talent acquisition functions
• Familiarity with applicant tracking systems or HR systems such as Workday
• Experience partnering with executive assistants and cross-functional business teams

About the Role

We are seeking a highly organized and proactive Executive Assistant to support our Talent Acquisition team. This role is heavily focused on complex calendar management, interview scheduling, and coordination across candidates, recruiters, hiring managers, and executives.

The ideal candidate thrives in a fast-paced environment, excels at managing competing priorities, and is passionate about delivering an exceptional candidate and hiring manager experience.

Responsibilities

• Manage complex interview scheduling across multiple teams, stakeholders, and time zones
• Coordinate calendars for recruiters, hiring managers, executives, and candidates
• Proactively resolve scheduling conflicts and prioritize urgent requests
• Serve as a primary point of contact throughout the interview process
• Facilitate virtual interview logistics through Outlook and Microsoft Teams
• Maintain accurate interview records and scheduling data within recruiting systems
• Support recruiting operations and administrative projects as needed
• Ensure a seamless, professional experience for candidates and hiring teams