Temporary Executive Assistant

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

This recruitment is for a Temporary Executive Assistant based out of our UCI Health - Los Alamitos location.

Your Role on the Team Job Duties Include, But Are Not Limited To

• Manage complex executive calendars, scheduling, meeting coordination, correspondence, and day-to-day administrative operations for senior leadership.
• Serve as the primary point of contact for internal and external stakeholders, fostering effective communication and professional relationships.
• Coordinate and oversee special projects, executive outreach initiatives, committee activities, and organizational events while ensuring deadlines are met.
• Prepare executive summaries, presentations, reports, and correspondence, maintaining confidentiality and supporting strategic decision-making.

Required What It Takes to be Successful

• Extensive executive-level administrative experience with demonstrated expertise managing complex schedules, priorities, and high-volume workloads.
• Strong project management, organizational, critical thinking, and problem-solving skills with the ability to independently manage multiple initiatives.
• Excellent written and verbal communication skills, including experience drafting executive correspondence and preparing materials for senior leadership audiences.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and proven ability to handle confidential information with discretion.
• Ability to read, write, and follow written and oral instructions in English.

Preferred

• Five or more years of executive support experience at the C-suite or Chief Administrator level.
• Previous administrative experience within a healthcare, hospital, or medical center environment.
• Knowledge of healthcare organizational structures, policies, procedures, governance committees, and executive operations.

Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $5,938.31/month (exempt from overtime).

Conditions Of Employment The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following …