Executive and Persoanl Assistant to Two Co-CEOs

Executive Assistant to Two Co-CEOs

**Full-Time Executive & Personal Support**

About the Role

We are looking for an exceptional, highly organised and proactive Executive Assistant to provide comprehensive support to two busy CEOs.

This is a varied and trusted position for someone who enjoys being at the centre of a fast-moving business, can confidently manage multiple priorities and takes pride in making sure everything runs smoothly.

The primary responsibility of the role is to provide high-level Executive Assistant support to both CEOs. In addition, the successful candidate will provide Personal Assistant and lifestyle support to one of the CEOs. The other CEO will require lighter assistant business support.

We are looking for someone who can become a genuine right-hand person: dependable, discreet, resourceful and able to anticipate what needs to be done rather than always waiting to be asked.

Executive Assistant Responsibilities – Supporting Both CEOs

Responsibilities will include:

• Managing complex diaries, appointments and schedules for both CEOs
• Coordinating and prioritising meetings and commitments, taking notes and following up actions
• Organising UK and international business travel, including flights, accommodation, transport and itineraries
• Managing emails, and different inboxes, forms, correspondence and communications where required
• Preparing documents, presentations, reports and meeting information. Help lead and create the 3 month executive report to keep it on tack.
• Liaising professionally with employees, clients, suppliers and other external contacts
• Helping the CEOs prioritise workloads, deadlines and commitments
• Tracking actions, projects and key deliverables to ensure nothing is missed
• Carrying out research and gathering information to support business decisions
• Handling confidential and commercially sensitive information with complete discretion
• Identifying issues, resolving problems and taking ownership of tasks
• Providing general administrative and organisational support across the business
• Acting as a reliable point of contact and helping both CEOs operate as efficiently as possible

Personal Assistant Responsibilities – Supporting One CEO

Alongside the business responsibilities, the role will include providing personal and lifestyle support to one CEO.

This may include:

• Helping coordinate family and personal commitments - Organising personal and family travel and itineraries
• Coordinating household requirements and housekeeping
• Arranging cleaners, contractors, maintenance and other household services
• Light organizing and cleaning, keeping the house tidy
• Managing deliveries, bookings and appointments
• Running occasional errands and organising purchases
• Researching products, services, and other personal requirements
• Ensuring important personal tasks and deadlines are followed through
• Generally helping to keep day-to-day personal and household administration organised and running smoothly

The PA element involves coordinating and managing household and personal requirements

About You

We are looking for someone who is:

• Exceptionally organised with excellent attention to detail
• Proactive and naturally able to anticipate what needs doing
• Trustworthy, discreet and comfortable handling confidential information
• Calm and capable when priorities change
• Comfortable supporting two senior individuals with different schedules and requirements
• An excellent communicator, both written and verbal
• Confident dealing with people at all levels
• Resourceful and able to solve problems independently
• Comfortable taking ownership and making sensible decisions
• Flexible and willing to help where needed
• Tech-confident and comfortable using modern business and productivity tools
• Professional but personable, with a positive and practical approach

Previous experience as an Executive Assistant, Personal Assistant, Senior PA or similar role supporting senior executives, founders or business owners would be highly desirable.

What We’re Looking For

This role would particularly suit someone who enjoys variety and wants to become an integral part of a growing business rather than simply managing a diary.

**The right person will understand that exc…