Executive Assistant

We’re looking for an exceptional Executive Assistant to support a high-profile, creative-forward CEO operating in a fast-paced entertainment and digital media environment.

This is not a traditional administrative role. We’re looking for someone who can become a true right hand to the CEO — highly organized, proactive, discreet, resourceful, and capable of keeping up with an unpredictable schedule and rapidly changing priorities.

The ideal candidate is someone who can bring structure to a creative environment without slowing it down.

What You’ll Do

• Own and manage the CEO’s calendar, meetings, appointments, and day-to-day schedule.
• Prioritize incoming requests and protect the CEO’s time and attention.
• Coordinate meetings across internal teams, external partners, talent, clients, and executives.
• Manage travel, reservations, transportation, itineraries, and other logistics.
• Handle highly confidential business and personal information with complete discretion.
• Track important conversations, deadlines, commitments, and follow-ups to make sure nothing falls through the cracks.
• Prepare the CEO for meetings by organizing relevant information, notes, schedules, and materials.
• Communicate directly with employees, partners, vendors, talent, and other high-level contacts on behalf of the CEO.
• Help organize both professional and occasional personal logistics when necessary.
• Anticipate problems before they happen and find solutions without needing constant direction.
• Take messy ideas, conversations, or requests and turn them into clear next steps.
• Be available to adapt quickly when schedules, priorities, shoots, meetings, or travel plans change.

Who We’re Looking For

You are:

• Extremely organized and naturally detail-oriented.
• A strong communicator who can represent the CEO professionally.
• Comfortable working around high-profile individuals and confidential information.
• Proactive — you don’t wait to be told about every small thing that needs to happen.
• Resourceful and capable of figuring things out independently.
• Calm when plans change or multiple things are happening at once.
• Highly responsive and dependable.
• Comfortable working with a CEO who thinks creatively, moves quickly, and may jump between multiple projects throughout the day.
• Good at understanding what is actually important versus what can wait.
• Someone with excellent judgment who knows when to make a decision independently and when to escalate something.
• Comfortable operating in an environment that is significantly more fast-paced and unconventional than a traditional corporate office.