Information Technology Executive Assistant III

Job no: 561934
Work type: Staff
Location: Fullerton
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Position Description

Job Title

Information Technology Executive Assistant III

Classification

Executive Assistant III

Auto Req. ID

561934

Salary Range

Classification Range $5,797 - $8,445 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,797 - $6,400 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours.

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Division of Information Technology (IT) strives to be a strategic, innovative and best‐in‐class IT organization that provides a leading‐edge technology environment for students, faculty, and staff to advance the University’s mission, vision and goals. We are seeking an exceptional individual to join our IT-Administration team as the Information Technology Executive Assistant III. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

The Executive Assistant III to the Vice President for Information Technology (VPIT) provides high-level administrative, operational, and coordination support to the Vice President and serves as a central coordination resource for the Division of Information Technology. Working independently with a high degree of judgment, discretion, initiative, and organizational awareness, the Executive Assistant III manages the Vice President’s complex calendar and provides calendaring, scheduling, and travel support for the IT Senior Leadership Team (SLT). The position coordinates the Division calendar, maintaining centralized visibility of SLT schedules, travel, major divisional meetings and events, governance groups, significant initiatives, and institutional commitments; coordinates major division meetings, events, leadership engagements; serves as a primary liaison with the President’s Office, university leadership, Chancellor’s Office, and other internal and external constituents; prepares correspondence, briefing materials, presentations, and meeting documentation; tracks commitments and follow-up actions; and provides coordination support for selected strategic initiatives and special projects. The position regularly handles highly sensitive and confidential information and is expected to anticipate leadership needs, independently resolve complex administrative and scheduling matters, and maintain effective working relationships across all levels of the University. Other duties as assigned.

Essential Qualifications

Equivalent to a bachelor’s degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizationa…