Executive Assistant & Office Manager

Institution: Fintech Startup, Payments

Role: Executive Assistant

Location: Chicago, IL (onsite)

Salary: $80k - $120k

About the Compan

yOur client is a FinTech start-up specializing in the acceleration of money movement and payment solutions. They have built a full encompassing intuitive platform that allows businesses to grow with instant settlement, fraud & chargeback indemnity, global pay-in, multi-currency FX, and unified payouts all in one place. They are revolutionizing global financial infrastructure with stable coins, fraud prevention, and instant settlements

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The Ro**

leThey have been rapidly growing and our looking to add a n Executive Assistant and Office Manag er to support the CEO and ensure smooth daily operations. This individual will play a key role in managing executive priorities, coordinating cross-functional initiatives, and maintaining an efficient office environment that enables their team to focus on rapid growth. This position is meant for someone who thrives in fast-paced environments, excels at organization and problem-solving, and wants to be at the center of a high-growth fintech compan

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What You’ll**

• DoManage the CEO’s calendar, travel arrangements, and correspondence, ensuring optimal time management and preparation for key meetings and priorit
• iesCoordinate cross-functional projects and initiatives on behalf of the CEO, tracking progress and ensuring timely complet
• ionOwn office operations including vendor management, supplies, equipment, facilities coordination, and creating a productive work environm
• entPlan and execute company events, team activities, and off-sites that strengthen culture and collaborat
• ionServe as a liaison between the CEO and internal/external stakeholders, managing communications and follow-
• upsSupport administrative needs for the executive team and board meetings, including agenda preparation, documentation, and action item track
• ingManage office budget and expense tracking for operations and team activit
• iesCoordinate onboarding logistics for new hires and ensure smooth integration into the t

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What They’re Looking**

• For3+ years of experience in executive assistant, chief of staff, or office management r
• olesExperience optimizing AI tools or high curiosity to utilize AI tools to automate manual workf
• lowsExceptional organizational skills with ability to manage multiple priorities and deadlines simultaneo
• uslyStrong written and verbal communication skills with high attention to de
• tailProactive problem-solver who can anticipate needs and take initiative autonomo
• uslyDiscretion and professionalism when handling confidential informa
• tionComfort with ambiguity and ability to adapt quickly in a high-growth environ

mentPreferred ski

• lls:Experience supporting executives in fast-paced startup or fintech environm
• entsFamiliarity with project management tools and executive productivity sys
• temsBackground coordinating events and team activi

ties