Executive Legal Assistant

About Us

MISTR is a leading healthcare organization dedicated to expanding access to innovative, high-quality care through patient-centered solutions and technology-driven services. Our team is committed to improving healthcare experiences by delivering exceptional service, fostering innovation, and creating meaningful impact in the communities we serve.

We believe our success is driven by the creativity, dedication, and expertise of our employees. Every team member plays an important role in helping us achieve our mission, support our patients, and drive continued growth and excellence across the organization.

As we continue to grow, we remain focused on fostering a collaborative, inclusive, and supportive workplace where employees have opportunities to develop their careers, contribute new ideas, and make a meaningful impact.

Position Overview

The Executive Legal Assistant serves as the operational backbone of the Legal Department, providing executive, administrative, project management, and legal operations support to the Chief Legal Officer. This role is responsible for coordinating legal workflows, managing legal intake, tracking matters and deadlines, preparing executive-level reporting, and serving as a primary point of coordination between internal stakeholders, regulators, and outside counsel.

The position functions as the central command center for all legal work entering the department and plays a critical role in ensuring legal operations remain organized, efficient, and responsive to business needs.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while handling sensitive and confidential information with the highest degree of professionalism.

1) Executive Support

Support the Chief Legal Officer by:

• Managing calendar priorities and scheduling.
• Coordinating executive, leadership, and board-related legal meetings.
• Managing incoming legal requests and communications.
• Preparing weekly and monthly legal department reports for executive leadership.
• Preparing meeting agendas, presentation materials, and follow-up action items.
• Tracking executive action items and ensuring timely completion.
• Coordinating travel, meetings, and special projects as needed.
• Serving as a liaison between the CLO, internal departments, and external stakeholders.

Responsibilities Include:

• Prioritizing competing demands and requests.
• Maintaining confidentiality regarding sensitive legal and business matters.
• Preparing professional correspondence and communications on behalf of the CLO.
• Organizing and maintaining executive records and files.
• Supporting strategic and operational legal initiatives.

2) Legal Matter Intake & Case Management

Own and maintain:

• Legal matter intake processes.
• Matter opening and tracking.
• Reference number assignment.
• Ownership and status monitoring.
• Follow-up tracking and escalation.

Responsibilities Include:

• Open and maintain legal matters within tracking systems.
• Track matter status, deadlines, and assigned ownership.
• Ensure legal requests are routed appropriately.
• Monitor pending deliverables and follow-up actions.
• Prepare status updates and matter reports.
• Maintain accurate and organized legal records.

3) Legal Operations & Department Administration

Support overall legal department operations, including:

• Master Legal Register administration.
• Legal reporting and metrics.
• Outside counsel coordination.
• Legal document management.
• Legal project tracking.

Responsibilities Include:

• Maintain the department’s Master Legal Register.
• Monitor critical legal, regulatory, and business deadlines.
• Track outside counsel invoices and legal spend.
• Coordinate invoice approvals and payment processing.
• Maintain legal repositories and document retention processes.
• Generate legal operations reports and dashboards.
• Support process improvements and operational efficiencies.

4) Contract Administration

Support the administration of legal agreements, including:

• Non-Disclosure Agreements (NDAs)
• Vendor Agreements
• Service Agreements
• Business Associate Agreements (BAAs)
• Other commercial and operational contracts

Responsibilities Include:

• Route agreements through the legal review process.
• Coordinate contract execution and signature collection.
• Track contract review and execution status.
• Monitor contract completion and filing…