Executive Assistant to Busy Founder

JRN#2482

We are seeking a highly organized, proactive, and polished Executive Assistant to support a dynamic founder/executive with multiple companies based in Orange County. This role requires a resourceful, detail-oriented professional who can operate with discretion, anticipate needs, and manage both business and occasional personal priorities in a fast-paced environment. The ideal candidate is a strong communicator, thrives in ambiguity, and brings a high level of ownership and accountability to their work.

Responsibilities:

• Manage complex and ever-changing calendar, including scheduling meetings, calls, and appointments
• Coordinate domestic and international travel, including detailed itineraries
• Handle high-volume email and correspondence, drafting responses as needed
• Prepare materials for meetings, presentations, and reports
• Track action items and ensure timely follow-up
• Support day-to-day business operations and special projects
• Conduct research and compile information to support decision-making
• Liaise with internal teams, external partners, and vendors
• Assist with process improvement and organization of internal systems
• Coordinate personal appointments and logistics
• Assist with errands, reservations, and lifestyle management tasks
• Work with personal assistant to support occasional household/vendor coordination

Requirements:

• 7+ years of experience supporting a founder, executive, or high-level principal
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Ability to multitask and prioritize in a fast-paced environment
• Proactive mindset with strong problem-solving abilities
• Tech-savvy; proficiency in Google Workspace, Apple products, and productivity tools
• Comfortable working both independently and collaboratively

Schedule: Full-time with flexibility for overtime as required

Compensation: Up to $140K, healthcare coverage, PTO

Location: Costa Mesa, CA

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.