Executive Assistant

We are recruiting on behalf of a leading global investment firm seeking a polished, proactive, and highly organized Executive Assistant to support three Partners on their Infrastructure team in San Francisco.

This is an excellent opportunity for an experienced EA who views executive support as a long-term career and thrives in a fast-paced, highly professional environment. The ideal candidate will be confident managing complex calendars, coordinating extensive travel, and staying ahead of priorities for senior executives who travel frequently.

Key Responsibilities

• Executive Support: Provide comprehensive support to three Partners on the Infrastructure team, working closely with their international counterparts.
• Calendar & Travel Management: Manage complex calendars and extensive domestic and international travel arrangements, often across multiple time zones.
• Meeting Coordination: Manage recurring meetings, including preparing agendas, taking meeting minutes, setting reminders, and tracking follow-up items.
• Expense Management: Handle expense reporting and ensure timely and accurate submission.
• Executive Partnership: Learn each Partner’s cadence and working style to anticipate needs and provide thoughtful, proactive support.
• Follow-Through: Stay persistent and organized when following up with busy executives to ensure outstanding items and commitments are completed.
• Office Support: Share light office management responsibilities with the San Francisco administrative team, including kitchen restocking and building access.

What We Are Looking For

• Experience: 5+ years of experience supporting senior executives in a fast-paced professional environment.
• Career Commitment: A genuine interest in building a long-term career in executive support.
• Executive Support: Strong experience managing complex calendars, extensive travel, expenses, and multiple senior stakeholders.
• Organization: Exceptionally organized with strong attention to detail and follow-through.
• Professional Presence: Highly polished, punctual, and comfortable representing a respected investment firm.
• Proactive Approach: Persistent, resourceful, and comfortable following up with senior executives who have demanding schedules.
• Tenure: A consistent employment history with demonstrated stability and ideally two or more years in prior roles.
• Communication: Excellent written and verbal communication skills with sound judgment and discretion.

Location & Culture

• Location: San Francisco, CA
• Work Structure: Full-time, onsite Monday–Thursday
• Environment: Professional, collaborative, and family-oriented, with a supportive administrative team and exceptionally respectful leadership.

Compensation & Benefits

• Base Salary: $125,000–$150,000, commensurate with experience
• Discretionary Bonus: 20–25%
• Paid Overtime
• Retirement: 6% employer contribution plus an additional 3% company match

This is an excellent opportunity for a seasoned Executive Assistant looking to join a stable, collaborative organization with a strong culture and long-term career potential.