Executive Assistant – Trademark
- Source: Indeed
- Mintex Technologies
- $84,000 to $120,000 /yr
- Hybrid
- Mountain View
- Full-Time
- Mid level
Job Description
Job Title: Executive Assistant – Trademark
Location: Silicon Valley, CA
Position Type: Full-time
Schedule: Monday–Friday, 8:30 AM – 5:30 PM
Role Summary: The Executive Assistant will provide high-level administrative, operational, and client service support to attorneys, paralegals, and the Trademark Practice Group Leader. This role combines trademark prosecution support, client onboarding, business development coordination, billing assistance, practice administration, and executive-level support.
Responsibilities:
- Trademark: draft/review/revise trademark documents (correspondence, memos, engagement letters); familiarity with USPTO tools (TSDR, TESS) and trademark watch services; research trademark records; organize portfolio summaries; track deadlines for timely filings.
- Client Engagement/Onboarding: draft engagement letters (fees, rates, discounts); coordinate with Conflicts Department; file new business memoranda; set up Propel/ShareRoom.
- Business Development: maintain partner contact lists; track outreach; draft/schedule social media (LinkedIn, Twitter); maintain partner bios/profiles.
- Client Billing: review/edit monthly prebills and draft bills; monitor engagement arrangements; track A/R and collections.
- Practice Administration: maintain reports/budgets; support practice administration initiatives; ensure trademark group compliance.
- Executive Support: manage active calendar, appointments, travel; act as gatekeeper for scheduling; attend meetings in partner’s absence; draft confidential correspondence; manage travel logistics.
Qualifications:
- Minimum 3 years supporting law firm partners or C-level executives.
- 3+ years’ experience with domestic and foreign trademark prosecution/dispute matters.
- High proficiency in MS Office Suite, Adobe Acrobat; strong judgment, discretion, organization.
- Bachelor’s degree or equivalent required. Reports to the Senior Manager, Legal Administrative Services.
Pay: $84,000.00 - $120,000.00 per year
Benefits:
- Relocation assistance
Work Location: Hybrid remote in Mountain View, CA 94041
Skills
- propel
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