Executive Assistant

Non-profit organization in Midtown, Manhattan seeks a temporary Executive Assistant to support senior leadership. Must have 5+ years of high-level executive support experience in HR or legal settings. Proficiency in Concur travel management software is a must. This is a 6-month contract opportunity.

Hybrid schedule: 4 days/week onsite, 1 day remote

Temporary role for 6 months

Pay rate: $45/hr.

Responsibilities:

• Manage scheduling, logistics, and travel arrangements for senior leadership.
• Coordinate internal and external meetings, including agenda development and follow-up activities.
• Serve as a gatekeeper, handling confidential information with discretion and professionalism.
• Utilize Concur for travel arrangements and expense management, ensuring accuracy and compliance.
• Support team collaboration by facilitating communication and fostering a positive work environment.
• Assist in preparing reports, presentations, and correspondence as needed.
• Coordinate with internal and external stakeholders to ensure seamless execution of projects and initiatives.
• Adapt to changing priorities and handle multiple tasks efficiently within tight deadlines.

Requirements:

• Bachelor’s degree required, preferably in a related field.
• Preferred candidates will have 5 years of experience supporting executives in HR or legal settings.
• Proficiency in Concur travel management software is mandatory, with Salesforce experience as a plus.
• Strong written and verbal communication skills.
• Exceptional organizational and project management abilities.
• Proven ability to perform in a fast-paced, dynamic environment.
• Proficiency in managing complex schedules and administrative processes.
• Ability to handle confidential information with discretion and professionalism.