Executive Administrative Assistant

Job Summary

We’re looking for a highly organized and trusted administrative professional to support our Area Vice President and regional leadership and help keep our Burbank office running smoothly. This highly visible role partners with leaders across Finance, Legal, HR, and Operations to coordinate meetings, manage office operations, support special projects, and ensure critical tasks are completed accurately and on time. Candidates with administrative, office management, legal assistant, paralegal, or notary experience are encouraged to apply. Discretion, attention to detail, and proactive follow-through are essential. 

What We’re Looking For

• 3+ years of administrative, office management, or legal/paralegal support experience
• Strong Microsoft Office skills (Word, Excel, and PowerPoint)
• Experience managing calendars, meetings, travel, and expenses
• Ability to handle confidential information with discretion and professionalism
• Notary Public certification, or willingness to obtain certification

Why WM?

What is the value of a WM Job? At WM we know that the value of a WM job is more than a paycheck. It’s a way to create opportunities for you and your family. This is why we are constantly working to make WM a great place to work and grow a career.

We Are Always Working For A Sustainable Tomorrow®: Our mission is to leave the world a better place than we found it by helping its inhabitants find purpose in becoming its caretakers.

We Are People First: The members of the WM family are the foundation for our success. We foster an environment where all teammates feel welcomed, valued and seen.

We Are Committed to Your Growth: Your Tomorrow Education Assistance Program, paid on-the-job training, and established career progression.

We Are Investing in You: Amazing Medical, Dental & Vision, 401K with match, discounted stock options, dependent day care, and more!

I. Job Summary

Intermediate level position under general supervision, provides a wide variety of administrative and staff support services to an organizational unit.

II. Essential Duties and Responsibilities
 

• Formats, types and edits a variety of routine material, including correspondence, memos, reports, and confidential material.
• Receives and screens telephone calls and visitors; schedules appointments and meetings; resolves routine problems and refers other matters to appropriate staff members.
• Prepares and updates recurring and routine internal reports, collects and verifies data, refers problems to manager for resolution.
• Maintains and updates department files, records, and publications; maintains confidential files and materials.
• Schedules meetings and appointments; notifies attendees and makes necessary arrangements.
• Arranges domestic and international travel.
• Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Administers programs, projects, and/or processes specific to the operating unit served.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.

III. Qualifications 

A. Required Qualifications 
 

• High School Diploma or GED (accredited).
• 3 years of relevant work experience.

B. Preferred Qualifications 

IV. Physical Requirements

Listed below are key points regarding physical demands, physical and occupational risks, and the work environment of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Office: This job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, copy machines, etc.

PAY: The expected base pay range for this office/on-site is $32.00 - $35.00 per hour. This range represents a good faith estimate for this position. The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate’s relevant experience, education, training, certifications, qualifications, and work location.

V. Benefits 
At WM, each eligible employee receives a competitive total compensation package that includes medical, dental, vision, life insurance, and short-term disability. In addition, we offer a stock purchase plan, company matching on a 401(k…