Executive Assistant

Overview
We are seeking a highly organized, proactive, and execution-driven Executive Assistant to serve as the right hand to senior leadership. This is not a traditional administrative role. In addition to managing executive support functions, you will be responsible for driving initiatives forward, ensuring accountability, and helping leadership stay focused on strategic priorities.

The ideal candidate is a natural problem solver who anticipates needs before they arise, and takes ownership of ensuring that projects, communications, and follow-ups are completed. You are equally comfortable coordinating executive calendars, preparing reports, managing stakeholder communications, and stepping in wherever support is needed to keep the organization running efficiently.

Core Responsibilities

· Own and track all follow-ups from meetings until completion

· Proactively follow up with internal teams, brokers, and partners for updates

· Ensure nothing gets “stuck” or forgotten

· Maintain and update recurring reports (commissions, pipeline, activity tracking)

· Identify discrepancies and flag issues proactively

· Ensure leadership always has accurate, up-to-date data

· Prepare agendas, materials, and context for key meetings

· Capture action items and ensure accountability post-meeting

· Coordinate across internal and external stakeholders

· Support onboarding of new partners

· Track applications, submissions, and progress

· Assist in maintaining strong communication flow across relationships

· Help streamline processes and reduce inefficiencies

· Assist with internal alignment (sales, ops, leadership)

· Step in wherever execution gaps exist

Qualifications

· Follow-through with a proven ability to drive tasks and projects through to completion

· Strong sense of ownership and accountability across all areas of responsibility

· Exceptional attention to detail, ensuring high standards of accuracy and quality

· Highly organized and structured thinker, able to bring clarity to complex situations

· Tech-savvy with experience leveraging AI and automation tools to improve efficiency, streamline workflows, and enhance operational processes

· Proficiency in platforms and systems including AI tools, Constant Contact, Asana, Microsoft Office Suite, and industry-specific software such as SmartOffice

· Experience supporting marketing campaigns, promotional initiatives, and live or virtual events through content coordination, logistics, audience engagement, and execution

· Strong organizational, communication, and project coordination skills, with the ability to manage multiple priorities, support timelines, and keep initiatives moving efficiently in fast-paced environments

Experience:

· 1–3+ years in operations, EA, or coordination role with ownership

· Experience managing tasks, reporting, or workflows

· Strong with tools (Excel/Sheets, CRM, task managers)

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Work Location: In person