Job Description:
Who are we?

Accelerator, a global Division of Mars Snacking, is on the front line of unlocking growth across high-potential categories and brands to fuelwhat’s next for Snacking.It’s home to both emerging and enduring brands, including KIND, TRÜ FRÜ, NATURE’S BAKERY, RXBAR, EGGO, POP-TARTS and RICE KRISPIES TREATS. Combining the scale of Mars with the agility of a start-up, ourDivision has the ambition to accelerate the future of snacking by delivering products consumers love today, discovering category-shaping innovations for tomorrow and developing entrepreneurial teams whose impact will last for generations. 

We’re looking for passionate talent who dare to dream big, agile collaborators who talk straight and decide fast, and driven performers with a growth mindset.We’re proudly part of Mars, while also building something boldly different. If this inspires and energizes you,you’ve found the right place where you can do cool things with fun people for one of the biggest snacking companies in the world!

Whatyou’ll do 

Reporting to theChief People Officer (CPO) of People Organization (PO) Accelerator, theExecutive Administration Specialist rolesupports the Accelerator business—the division supporting KIND, Tru Fru, Natures Bakery, and the newlyacquiredKellanova brands. The roleis responsible for providing the highest level of effective and efficient support to the segment / unit senior leaders.

Job Responsibilities

• Provide expense report support to Mars senior leaders.
• Heavy calendar management with independent decision planning based on priorities which requires forward thinking strategizing.
• Process update purchase order requests for multiple groups in the unit/segment
• Complete paperwork, business invitation letters, and applications to obtain Visas for LT and Sr. Leaders.
• Point of Contact for Visa applications for LT and senior leaders. Expert knowledge and advice for visaprocess.
• Plan and coordinate internal meetinglogistics, video audio (Skype/ Microsoft Teams) conferences, meeting rooms, catering, and guest arrival arrangements.
• Global meetingplanning; experience with global time zone planning.

External meeting planningto include hotel blocks, group transportation, property search, costs, meeting invites, etc.

• Arrange domestic and international travel – arrange flights, hotels transfers.
• Interfacing with leadership, internal staff, clients, key stakeholders, high-profile individuals and important personal contacts
• Assist Executive Coordinator Team Lead with event management work overflow.
• Other duties asrequiredbased on capacity assessment.

WhatYou’ll Bring (Must-Haves):

• A bachelor’s degree in business administration, communications, or a related field is preferred.
• 3 years of experience providing high-level administrative support to C-suite, VP, or senior leadership teams within a fast-paced, matrixed organization.
• Proventrack record of high-volume, proactive calendar management, expense reporting (e.g., Concur), and processing purchase orders / procurement requests.
• Exceptional interpersonal and communication skills with absolute discretion when interfacing with executive leadership, high-profile stakeholders, and confidential business matters.

Nice-to-Haves:

• Experience working withinConsumer-Packaged Goods (CPG), Food Beverage, or high-growthworkenvironments.
• Advancedproficiency with modern collaboration and productivity tools, including Microsoft 365 (Teams, SharePoint, Outlook), enterprise ERP systems (e.g., SAP, Coupa), and virtual meeting technologies.
• Prior experience managing offsite leadership summits, hotel room blocks, vendor negotiations, and group transportationlogistics.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• A strong focus on learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

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The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total com…