Administrative Assistant

Administrative Assistant / Personal Assistant for a Property Management / Real Estate couple.

We’re looking for a detail-oriented, highly organized Administrative Assistant to support our busy Property Management/Real Estate office (husband and wife team). This role blends office administration with some personal assistant duties , so we need someone flexible, trustworthy, and comfortable wearing multiple hats.

What You’ll Do:

Office/Administrative:

• Provide day-to-day administrative support to management and staff
• Assist with bookkeeping and data entry using QuickBooks
• Prepare reports, spreadsheets, and correspondence using Excel and Microsoft Office (Word, Outlook, Teams)
• Maintain and organize property/tenant files, contracts, and records
• Answer phones, respond to emails, and route inquiries appropriately
• Schedule appointments, showings, and meetings
• Assist with invoicing, rent tracking, and basic property management
• Order office supplies and help maintain a well-organized workspace

Personal Assistant:

• Manage personal scheduling/calendar for the owner as needed
• Assist with personal correspondence, bill pay, or paperwork
• Help coordinate personal appointments and reservations
• Provide general support on personal tasks as they come up

What We’re Looking For:

• Prior administrative experience
• Working knowledge of QuickBooks
• Strong proficiency in Microsoft Excel and the full Microsoft Office Suite
• Excellent organizational skills and strong attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Discretion and trustworthiness — this role involves both business and personal matters
• Strong written and verbal communication skills
• Self-starter who can work independently and as part of a team
• Bilingual (English/Spanish) a plus

What We Offer:

• Salary Q 6,500.00
• All Guatemalan Benefits
• Supportive, team-oriented work environment