Executive Administrative Assistant

Benefits You’ll Love

NextDeavor offers health, vision and dental benefits for contract employees

Paid sick leave eligibility is contingent on state of residence

Optional 401k Plan (excludes employer match)

Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

Become a Key Player as an Executive Administrative Assistant

You will provide high-level administrative and operational support to division leadership and staff, ensuring schedules, travel, and communications run smoothly. Your work enables leaders and teams to focus on mission-critical priorities and improves division efficiency. This role supports division stakeholders including leaders, staff, vendors, and external visitors.

Here’s How You’ll Make an Impact on the Team

• Manage calendars, coordinate meetings, prepare agendas, materials, presentations, minutes, and follow-up action items.

• Arrange domestic and international travel, create itineraries, coordinate accommodations and transportation, and handle expense reporting.

• Prepare, edit, and format documents, reports, presentations, spreadsheets, and internal communications.

• Support division events, leadership meetings, onboarding activities, and special projects.

• Maintain confidential files, records, organizational charts, distribution lists, and department documentation.

• Process purchase requisitions, invoices, expense reports, and other administrative transactions.

• Serve as a professional point of contact for internal teams, external visitors, customers, and vendors.

• Track deadlines, project milestones, compliance items, and recurring reporting requirements.

• Identify opportunities to improve administrative processes, communication flow, and office efficiency.

Here’s What You’ll Need to Be Successful in This Role

• 5+ years of administrative support experience, preferably supporting senior leaders or a division-level team.

• High school diploma or equivalent required (associate or bachelor’s degree preferred).

• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• High level of professionalism, discretion, attention to detail, and follow-through.

• Ability to work independently, anticipate needs, and proactively solve problems.

Here’s What Else Might Help You Out

• Experience with travel booking, expense reporting, purchasing systems, or ERP tools.

• Associate or bachelor’s degree.

Pay Range

$40.00 - $50.00/hour

Ready to Make Your Mark?

This role may fill quickly. Submit your resume to be considered.

Pay: $26.52 - $31.94 per hour

Benefits:

• 401(k)

Work Location: In person