Executive Administrative Assistant

Executive Administrative Assistant

Industry Aerospace Manufacturing Location Simi Valley, CA 93063 Pay Rate $40–$50/hr W2, depending on experience Contract 6 Months Work Arrangement Onsite

Position Summary

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative and organizational support to division leadership and staff within an aerospace manufacturing environment.

The ideal candidate will be highly organized, professional, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, schedules, meetings, and follow-up activities.

• Coordinate meetings, including agendas, presentations, meeting materials, minutes, and action items.

• Arrange domestic and international travel, including flights, hotels, transportation, and expense reporting.

• Prepare, edit, and format reports, presentations, spreadsheets, documents, and internal communications.

• Support leadership meetings, employee events, communications, and special projects.

• Maintain confidential files, records, organizational charts, distribution lists, and department documentation.

• Process purchase requisitions, invoices, expense reports, and other administrative transactions.

• Serve as a professional point of contact for employees, customers, vendors, and visitors.

• Support employee onboarding, office supplies, facility requests, and other administrative needs.

• Track deadlines, project milestones, recurring reports, and compliance-related activities.

• Identify opportunities to improve administrative processes and office efficiency.

• Handle sensitive and confidential information with professionalism and discretion.

Required Qualifications

• 5+ years of administrative or executive administrative support experience.

• Experience supporting senior leaders or a division-level team is preferred.

• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

• Excellent written and verbal communication skills.

• Strong organizational and multitasking abilities.

• Excellent attention to detail and follow-through.

• Ability to work independently, anticipate needs, and proactively solve problems.

• Experience with travel booking, expense reporting, purchasing systems, or ERP tools is preferred.

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

Ideal Candidate

The ideal candidate will have experience in an aerospace, manufacturing, engineering, or similarly fast-paced corporate environment and be comfortable supporting leadership while managing confidential information and multiple administrative priorities.