Lead Executive Assistant

OpenGov is the leader in AI and ERP solutions for local and state governments in the U.S. More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov Public Service Platform to operate efficiently, adapt to change, and strengthen the public trust. Category-leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data. These solutions come together in the OpenGov ERP, allowing public sector organizations to focus on priorities and deliver maximum ROI with every dollar and decision in sync. Learn about OpenGov’s mission to power more effective and accountable government and the vision of high-performance government for every community at OpenGov.com.

Job Summary

We are seeking an exceptional Executive Assistant to provide strategic and operational support to the Chief Administrative Officer, Chief Financial Officer, and General Counsel. This role is central to driving operational excellence, fostering company culture, and enabling strategic decision-making across OpenGov’s executive leadership team.

The ideal candidate will be a proactive, culturally-attuned partner who excels at managing complex executive priorities while serving as a cultural bridge across the organization. You’ll coordinate high-impact events, offsites, and initiatives that strengthen OpenGov’s culture and engagement, while simultaneously managing the sophisticated logistics of supporting three senior executives in a fast-paced, mission-driven environment.

This is a unique opportunity for someone who wants to amplify impact beyond traditional admin work. You’ll be instrumental in shaping how leadership connects with the organization, how key decisions get made, and how our people experience OpenGov’s values.

Core Responsibilities

Executive Support & Strategic Partnership

• Multi-Executive Calendar & Inbox Management: Proactively manage complex calendars for the CAO, CFO, and GC across multiple time zones and business priorities. Anticipate scheduling conflicts, suggest trade-offs, and block time strategically to protect focus on highest-impact work.
• Executive Coordination & Alignment: Serve as a key connective node between the three executives and across organizational departments. Facilitate seamless communication, flag misalignments early, and help drive execution on shared priorities.
• Meeting Preparation & Documentation: Develop comprehensive briefing materials, agendas and presentations for team meetings. Take detailed notes during key discussions, clearly document action items with owners and deadlines, and ensure follow-through on commitments.
• Travel Management: Plan domestic and international travel itineraries for executives and leadership team. Handle logistics including accommodations, ground transportation, visa coordination, and real-time adjustments. Leverage AI tools to optimize travel planning and expense reporting.
• Process Optimization & Documentation: Identify opportunities to streamline recurring processes (meeting cadences, approvals, communications). Document processes and maintain operational playbooks that scale as the company grows.

Culture & Events Leadership

Culture Events & Execution: Help support company all hands meetings, happy hours and other internal events, working cross functionally with partners in Workplace and HR.

• Offsite Management: Lead the planning and execution of team offsites. This may include venue selection, agenda design and logistics coordination. Create experiences that foster strategic thinking, team building, and culture reinforcement.
• Cultural Listening & Insight: Maintain a pulse on team engagement and culture through informal connections across the organization. Bring observations and insights to leadership about what’s resonating, what needs attention, and how to strengthen culture.

AI & Modern Tools Leadership

• AI Tool Adoption and Workflow Innovation: Actively explore and pilot AI-powered tools to enhance team productivity. Examples: scheduling automation, meeting transcription and summarization, email drafting assistance, presentation generation, and workflow optimization.
• Best Practices Sharing: Stay informed on emerging AI and automation trends and share insights with the broader admin team.

Key Attributes & Competencies

Strategic Mindset

• Understa…