Executive Assistant to the CEO

Position Summary: The Executive Assistant to CEO provides high-level administrative and strategic support to the CEO of SacValley MedShare, a Qualified Health Information Organization operating under California’s Data Exchange Framework. This role is a force multiplier for the CEO’s time — managing board relations logistics, regulatory/compliance calendars, and cross-organizational coordination across county health agencies, board members, and industry partners.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Manage CEO’s calendar, travel, and correspondence across board, county, state (CDPH/DxF), and vendor relationships.

· Prepare and format board materials — agendas, minutes, self-assessment memos, compensation review documents.

· Track regulatory deadlines and compliance touchpoints (DxF requirements, audit cycles, grant reporting).

· Coordinate board member onboarding/offboarding (e.g., new representative transitions).

· Draft and proofread external communications, presentations, and conference materials (e.g., CHEAC).

· Serve as liaison between CEO and key staff, vendors, and board leadership.

· Maintain confidential files related to governance, HR, and compliance matters.

· Support event/meeting logistics for board meetings and industry conferences.

Competencies:To perform the job successfully, an individual should demonstrate the following.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

· Bachelor’s degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Language Ability:

· Read, analyze, and interpret business, professional, technical, or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers, and the public.

Mathematical Ability:

· Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Apply concepts of basic algebra and geometry.

Reasoning Ability:

· Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

· Proficiency with Microsoft Office/Microsost Teams; comfort with SharePoint portal or document management tools.

Pay: $68,761.52 - $82,809.57 per year

Benefits:

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