Executive Assistant

The Opportunity:

We are seeking a proactive and highly organized Executive Assistant to support our executive team. The Executive Assistant will be an integral part of a dynamic and expanding team, contributing to our growth and success. Strong communication and multitasking skills are essential, along with the ability to maintain confidentiality and handle sensitive information with discretion.

Our Technology:

We’re the world leader in Resilient Positioning, Navigation and Timing (R-PNT) solutions that improve the reliability, performance, and safety of critical high-risk operations, even in GPS/GNSS denied environments. We provide virtually fail-safe GNSS and PNT solutions for military and commercial applications worldwide. We do remarkable things!

How I will Contribute:

• Travel & Expense Management: Handle travel arrangements and expense reports for executives, ensuring accuracy and compliance with company policies.
• Executive Support: Provide comprehensive support to 3-4 executives, managing their schedules, communications, and assisting with various tasks as needed.
• Meeting Coordination: Take detailed notes during meetings, track action items, follow up on outstanding tasks, and prepare meeting minutes to document key decisions and discussions.
• Presentation Creation: Develop and edit PowerPoint presentations, ensuring a polished and professional look. Collaborate with executives to create impactful presentations for various purposes.
• Calendar Management: Exhibit exceptional calendar management skills, being diligent in juggling priorities and using tech tools efficiently. Understand the criticality of meetings and discern which can be rescheduled and which are non-negotiable.
• Limited Travel: Occasionally travel for quarterly meetings, ensuring all arrangements are made seamlessly.
• Analytical and Decisive: Utilize analytical skills to process information, solve problems, and make informed decisions. Demonstrate decisiveness in managing priorities and handling time-sensitive tasks.
• Collaborative Approach: Work with executives to build a strong working relationship to understand their preferences and workstyles. Proactively anticipate their needs to provide exceptional support.
• General Administrative: Work as a team alongside other Executive Assistants and Receptionists to ensure office amenities and common areas are well-stocked, maintained, and running smoothly.

What You Bring to the role:

• Bachelor’s Degree (B.S.) preferred; relevant experience considered in lieu of a degree
• Six (6+) years of experience directly supporting C-level Executives.
• Proven experience as an executive assistant or similar role, preferably in a global enterprise.
• Tech-savvy with proficiency in Microsoft Office Suite, particularly PowerPoint.
• Experience with AI tools preferred.
• Exceptional organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Flexible and adaptable to changing priorities.
• Ability to occasionally move about the office to access file cabinets, office machinery, and other resources.
• Must be able to remain in a stationary position 50% of the time.
• Ability to be agile and have fun!

About Safran Federal Systems:

Safran Federal Systems has been awarded as a Winner of the USA Today and Rochester Metro Area Top Workplaces 2026 Award.

In 2022, Safran acquired Orolia, now Safran Trusted 4D, the world leader in Resilient PNT. At the intersection of critical infrastructure and national defense, Safran Trusted 4D solutions govern and protect the integrity of systems that shape the world.  In early 2019, Orolia Defense & Security spun off as a separate entity from its parent company Orolia, with the mission of providing resilient Positioning, Navigation and Timing (PNT) solutions and custom engineering services to U.S. Government agencies, U.S. Defense organizations, and their contractors.

In August of 2019, Safran Federal Systems acquired Talen-X, a U.S. company specializing in advanced GNSS (Global Navigation Satellite System) Simulation solutions and Interference, Detection, and Mitigation (IDM) technologies. Talen-X’s portfolio was an ideal fit and has helped to enhance Safran FS’s overall offerings. The acquisition enabled Talen-X’s existing resources, operations, and capabilities to be scaled and accelerated to…