Legal Admin Assistant

Administrative Assistant - Legal

Position Overview

An experienced Administrative Assistant is needed to provide support to the Executive Leadership Team and Corporate Attorney within a professional office environment. This role is responsible for handling a variety of administrative duties, ranging from routine tasks to more complex projects. Responsibilities include creating and preparing documents, proofreading and editing materials for accuracy and clarity, preparing correspondence, reports, charts, tables, and forms, and coordinating meetings and schedules.

Key Responsibilities

• Independently prioritize and manage workload to complete administrative assignments for department personnel and other office staff while meeting established deadlines.
• Utilize advanced computer skills, including word processing, spreadsheets, graphics, and database applications, to create, update, and maintain presentations, correspondence, mailings, publications, and other departmental documents.
• Review, proofread, and edit materials to ensure consistency, accuracy, and proper formatting.
• Compile, coordinate, and distribute reports, agendas, and other business-related information as needed.
• Schedule meetings and conferences, coordinate appointments, and arrange travel accommodations. Maintain calendars for assigned personnel when required.
• Answer and route incoming telephone calls in a professional and timely manner.
• Establish, organize, and maintain recordkeeping and filing systems.
• Manage incoming and outgoing mail for assigned staff members.
• Support general office operations, including maintaining office supply inventory, copying, printing, collating documents, and coordinating mail and deliveries.
• Provide backup administrative and clerical support as needed.
• Utilize SAP to create purchase requisitions and process the receipt of goods and services for office personnel, as applicable.
• Perform additional duties and special projects as assigned by management.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring’s client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

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