Executive Assistant to Chief Financial Officer

Role Description The Executive Assistant to the Chief Financial Officer (CFO) is a full-time, on-site role based in Irvine, CA. This position provides high-level administrative support to the CFO, including managing calendars, coordinating meetings, preparing presentations, and organizing travel arrangements. Day-to-day responsibilities include handling expense reports, maintaining confidential records, drafting and reviewing correspondence, and supporting board and investor communications. The Executive Assistant will also help prepare financial meeting materials, track key deadlines, and liaise with internal teams and external partners to ensure smooth information flow. This role requires strong judgment, attention to detail, and the ability to anticipate needs in a fast-paced, dynamic environment.

Qualifications

• Demonstrated experience in Executive Administrative Assistance and Executive Support, preferably for senior finance or C-suite leaders.
• Proficiency in Administrative Assistance tasks, including calendar management, travel coordination, and document preparation.
• Hands-on experience with preparing and reconciling Expense Reports and handling sensitive financial information with discretion.
• Strong Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Advanced skills in productivity tools (e.g., Microsoft Office or Google Workspace), especially Excel, PowerPoint, and document management.
• Exceptional organizational skills, time management, and the ability to prioritize multiple tasks under tight deadlines.
• High level of professionalism, confidentiality, and reliability in supporting executive-level decision-making.
• Associate or bachelor’s degree in Business Administration, Finance, or a related field preferred; relevant experience may substitute for formal education.