CFO Personal Assistant / Executive Assistant

CFO Personal Assistant / Executive Assistant

Company: Epay World
Location: 100 East Broadway, New York, NY 10002
Job Type: Full-Time
Department: Executive / Finance
Reports To: Chief Financial Officer (CFO)

Job Summary

Epay World is seeking a highly organized, responsible, and detail-oriented CFO Personal Assistant / Executive Assistant to provide direct administrative and operational support to the Chief Financial Officer.

This position is ideal for someone who is organized, professional, comfortable handling multiple priorities, and able to work with confidential business and financial information.

The Personal Assistant will help the CFO manage schedules, meetings, documents, communications, follow-ups, financial administrative tasks, and coordination with internal departments and outside business partners.

Key Responsibilities
Manage the CFO’s daily calendar, appointments, meetings, and reminders.
Schedule and coordinate internal and external meetings.
Prepare meeting agendas, documents, reports, and follow-up notes.
Track assignments, deadlines, and action items for the CFO.
Follow up with employees and department leaders regarding outstanding tasks.
Assist with organizing financial reports, invoices, contracts, and business documents.
Help maintain organized electronic files and company records.
Assist with Accounts Payable and Accounts Receivable administrative tasks when needed.
Prepare Excel spreadsheets, summaries, and basic reports.
Draft and organize emails, letters, announcements, and business communications.
Communicate professionally with banks, accountants, vendors, investors, lenders, business partners, and customers.
Assist the CFO with investment, financing, budgeting, and business-development documentation.
Coordinate document collection from Accounting, HR, Sales, Operations, and other departments.
Maintain confidentiality regarding company financial and executive information.
Assist with special projects assigned by the CFO.
Perform general executive and administrative support duties as needed.
Qualifications
Strong organizational and time-management skills.
Excellent attention to detail.
Good written and verbal communication skills.
Comfortable working with Microsoft Excel, Word, Outlook, and Google Workspace.
Ability to manage multiple tasks and priorities.
Professional attitude and strong sense of responsibility.
Ability to follow instructions and complete assignments on time.
Comfortable working with confidential financial and company information.
Basic accounting or bookkeeping knowledge is a plus.
Previous administrative assistant, executive assistant, accounting assistant, or office experience is preferred.
Preferred Skills

Experience with any of the following is a plus:

Microsoft Excel
QuickBooks
Accounts Payable / Accounts Receivable
Bookkeeping
Financial reporting
Google Drive / Google Workspace
Smartsheet
CRM systems
Document management
Investor or lender documentation
Executive calendar management
What We Are Looking For

The ideal candidate is:

Organized
Reliable
Detail-oriented
Professional
Responsive
Able to follow up consistently
Comfortable working in a fast-paced environment
Willing to learn different areas of the business
About Epay World

Epay World is a New York-based technology company providing payment processing, POS systems, software, SaaS, AI-powered solutions, digital marketing, and business technology services.

Our team works with merchants and business partners across multiple industries, and we are continuing to expand our technology and financial-services platform.

How to Apply

Please submit your resume through Indeed.

Candidates with experience in Executive Assistance, Accounting, Bookkeeping, Finance Administration, Accounts Payable, Accounts Receivable, or Office Administration are encouraged to apply.

Name : Melly Lin (HR )
Working Address:
100 East Broadway, 12th Floor
New York, NY 10002
Cell : +1 (718) 905-8473
Office tour link : https://drive.google.com/file/d/1RURw_Htiq9Z5HHTSQBp5dGumpRNyUL5d/view?usp=sharing

Pay: $17.00 - $50.00 per hour

Expected hours: 40.0 per week

Work Location: In person