Executive Assistant

THE POSITION:

We are currently seeking an Executive Assistant who enjoys interacting with a variety of people, quickly finding solutions to daily challenges, and providing high-level administrative support to the Founding Partner, Managing Partner, and other members of our Leadership Team. The ideal candidate will be a detail-oriented individual who thrives in a fast-paced entrepreneurial environment. Attention to detail, professionalism, and the ability to act as a team player are necessities for success.

A major component of the position will consist of working closely with Founding Partner Kristen Prinz to manage her calendar, coordinate her schedule, recommend which events to attend or decline, and actively monitor her email inbox. This role will also work closely with Managing Partner Amit Bindra, focusing on calendar coordination, internal event planning, billing support, and client business development initiatives. The Executive Assistant will ensure the Partners are fully prepared for the week ahead by organizing reminders, creating calendar events, and anticipating scheduling needs.

SPECIFIC RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

Key Responsibilities:

• Manage and coordinate the Partners’ calendars, including scheduling appointments, setting reminders, creating events, and proactively identifying and resolving scheduling conflicts.
• Actively monitor and manage the Founding Partner’s email inbox, helping to triage messages, prioritize responses, and advise on which invitations or events to accept or decline.
• Prepare the Partners for the week ahead by organizing schedules, compiling meeting materials, sending reminders, and ensuring they have all necessary information for upcoming commitments.
• Support the Operations Department with recruiting and other administrative tasks such as drafting emails, updating processes, and coordinating with third-party vendors and internal staff.
• Coordinate with the Marketing Department regarding the Partners’ speaking engagements, business development initiatives, and other relevant events.
• Maintain a high level of customer service and professionalism when communicating via phone or in person.
• Create and prepare correspondence, reports, email, and other documents.
• Manage and assist with appointment scheduling, calendar management, and mailings.
• Develop and maintain well-organized administrative files.
• Coordinate and assist with all staff meetings and events as needed.
• Plan and coordinate firm events, including networking events, formal dinners, team events, cocktail receptions, and casual happy hours to enhance team bonding, improve morale, and support business development efforts.
• Perform office set-up and clean-up as needed.
• Receive, screen, and direct telephone calls with a high level of customer service and professionalism.
• Clearly explain the firm’s service offerings to potential clients.
• Judiciously determine whether potential clients’ needs align with the firm’s service offerings and direct potential clients to Partners accordingly.
• Perform other duties as assigned by supervisors.

REQUIRED QUALIFICATIONS/SKILLS:

• Exceptional organizational abilities with a focus on detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills, and ability to summarize information clearly and concisely.
• Expert proficiency with office web applications, including Google Suite (GMail, Docs, Sheets, Drive, etc.), Microsoft Office (especially Outlook, Word, PowerPoint, and Excel), and Adobe.
• Courteous and professional manner on the telephone and in person.
• Ability to listen carefully, take direction, and coordinate work with a variety of personalities.
• Ability to manage multiple projects, prioritize responsibilities, and multitask.
• Ability to work under pressure and meet deadlines.
• Ability to adapt to changing priorities, expectations, and needs in a fast-paced environment.
• Self-efficient and resourceful, yet knows how and when to ask for help from team members.
• Proactive attitude and ability to work well independently.
• Highly trustworthy and exercises a high level of discretion and confidentiality.
• Demonstrates maturity, dependability, reliability, and punctuality.
• Demonstrated self-starter.
• Highly organized and detail-oriented.
• Ability to conduct online research and knowledge of general computer operations.

DESIRED QUALIFICATIONS:

• Bachelor’s degree or a minimum of 5…