Executive Assistant & Trustee Liaison

Description:

Full-time, Exempt

Salary range: $65,000-$70,000

Background

Internationally recognized as a premier museum and research center, The Frick Collection is known for its distinguished holdings of European paintings, sculpture, and decorative arts from the Renaissance through the nineteenth century. The collection originated with Henry Clay Frick (1849–1919), who bequeathed his home, paintings, sculpture, and decorative arts to the public for their enjoyment. Since opening as a museum in 1935, the institution has grown significantly while preserving the intimate scale and distinctive character that have made the Frick one of the world’s most admired museums. A critical component of the institution is the Frick Art Research Library, founded by Helen Clay Frick in 1920 and internationally recognized as one of the leading centers for the study of Western art.

After a five-year closure of the Frick’s historic buildings, during which time a major renovation and enhancement project was completed, the Frick reopened in 2025 with new spaces for the display of art and for educational programming, including the Ian Wardropper Education Room and Stephen A. Schwarzman Auditorium. The Frick has long been a leader in, and advocate for, arts education, and in-gallery teaching with direct access to works of art displayed in historic interior spaces remains foundational to the museum’s mission to provide access, understanding, and enjoyment of the collection to the public.

Position Summary

The Frick is seeking an Executive Assistant & Trustee Liaison to support the Office of the General Counsel (“OGC”) in all aspects of legal, governance and administrative work. This person is responsible for high-level administrative and decision-making support to the OGC, consisting of the General Counsel and the Assistant General Counsel, as well as serving as a primary point of contact for matters relating to the Board of Trustees. The person must be able to multitask, organize, prioritize, schedule, think strategically and manage multiple diverse tasks simultaneously. Given the nature of legal work, exceptional attention to detail is paramount. Professionalism, confidentiality and discretion are also essential.

The Assistant serves as a primary point of contact for matters relating to the Board of Trustees, including: corresponding with Trustees on behalf of the OGC; preparing and distributing agendas, resolutions, minutes, meeting and other materials, including Board Book compilation; scheduling meetings and managing meeting logistics. The Assistant also provides administrative support for the OGC, including: establishing, maintaining and organizing both paper and digital legal files and documents; managing and maintaining the General Counsel’s calendar, including scheduling and prioritizing appointments; drafting correspondence; submitting and monitoring invoices and expense reconciliation; booking travel; and ordering supplies. They also assist with preparation of contracts and conduct research on legal and business issues as needed. The Assistant prioritizes workflow and assembles information for the OGC. They serve as the first point of contact for internal clients and external partners, the Assistant provides excellent customer service as a primary point of contact for administrative functions for the OGC. The Assistant further completes projects as directed, including research in corporate records, collection databases and archives, coordination of the OGC’s internal policy initiatives, and preparation and oversight of special projects, reports and/or presentations. They also assist the OGC with governmental and compliance filings, including managing state registration filings; identifying and developing systems to facilitate the smooth functioning of the OGC; implementing goals and objectives; and performing other tasks and duties in support of the OGC as may be assigned.

This is an exempt role generally working during normal business hours Mondays-Fridays, with occasional activities beyond the regular workday. There is no remote work option for this role; the Assistant is required to work onsite alongside the General Counsel in our offices on the Upper East Side.

Skills/Experience/Education

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying.

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