Senior Bookkeeper & Executive Assistant

**Full-Time Monday–Friday Oswego County, NY**

We are seeking an experienced, highly organized Senior Bookkeeper & Executive Assistant to support a growing group of privately owned businesses, including real estate/property management and warehousing/logistics operations.

This position will take primary responsibility for the day-to-day bookkeeping and financial administration of multiple business entities while also providing administrative support to ownership and General Managers.

Key Responsibilities

· Maintain accurate books for multiple LLCs and operating companies

· Manage bank and credit card reconciliations

· Oversee accounts payable, bill payment, and accounts receivable

· Review and properly classify transactions and vendor invoices

· Track and reconcile intercompany transactions

· Prepare journal entries and reconcile balance sheet accounts

· Assist with payroll accounting and expense allocations

· Track loans, mortgages, fixed assets, and capital expenditures

· Prepare monthly financial statements and management reports

· Maintain accurate and timely month-end closing procedures

· Prepare schedules and documentation for CPAs, lenders, insurance companies, and other professionals

· Assist with property management and warehousing-related accounting

· Identify discrepancies and help strengthen internal financial controls

· Maintain organized financial records and documentation

Executive Assistant Responsibilities

· Provide administrative support to ownership and General Managers

· Assist with calendars, meetings, deadlines, and follow-up items

· Organize contracts, financial records, and business documents

· Draft professional correspondence and reports

· Communicate with vendors, lenders, accountants, attorneys, and insurance representatives

· Gather and organize documents for banks, CPAs, and other professionals

· Track renewals, deadlines, and outstanding action items

· Assist with employee documentation and special projects

· Maintain strict confidentiality of financial and business information

Qualifications

· 5+ years of bookkeeping or accounting experience preferred

· Strong QuickBooks Online experience required

· Experience managing books for multiple companies or LLCs strongly preferred

· Strong knowledge of reconciliations, AP/AR, journal entries, and general ledger accounting

· Strong Excel or Google Sheets skills

· Excellent attention to detail and organizational skills

· Ability to work independently and manage multiple priorities

· Strong communication and problem-solving skills

· Experience in real estate, property management, warehousing, or logistics is a plus

Ideal Candidate

We are looking for someone who goes beyond basic bookkeeping and takes ownership of their responsibilities. The ideal candidate is proactive, dependable, highly organized, and comfortable identifying discrepancies, improving processes, and working directly with ownership and management in a supportive and fun team environment.

Schedule: Full-time, Monday–Friday
Work Location: In person, Oswego County, NY

This is a long-term opportunity to become a trusted member of the management team while helping improve the accounting and administrative systems across several growing businesses.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Employee discount
• Paid sick time

Work Location: In person