Executive Assistant

New York, NY, United States (On-site)240 Greenwich StreetNew YorkNYUS

Contract (1 year)

Published 6 hours ago

AI Tools

event coordination

Executive Support

MS Office Suite

Calendar Management

At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

Job Summary:

We are seeking an Executive Assistant to support two senior Engineering Managing Directors within BNY’s Custody Platform organization. This highly visible role will provide complex calendar management, executive support, event coordination, and strategic administrative partnership across multiple engineering teams.

This role follows an onsite schedule in New York, NY,

Key Responsibilities:

• Complex Calendar Management: Coordinate high-volume, complex calendars across multiple stakeholders, time zones, and leadership teams while resolving scheduling conflicts and managing changing priorities

• Executive Support: Provide administrative support to two Engineering Managing Directors, managing priorities, schedules, communications, and daily operational needs

• Meeting Coordination: Organize meetings, prepare agendas, manage logistics, track action items, and ensure follow-up activities are completed

• Event Planning & Execution: Lead planning and coordination of town halls, leadership meetings, team events, and annual engineering programs while partnering closely with marketing and communications teams

• Recruitment Support: Coordinate interview scheduling, candidate logistics, and hiring-related activities across multiple stakeholders

• Stakeholder Collaboration: Partner with executive assistants, business managers, finance teams, operations teams, and engineering leadership globally to ensure smooth execution of priorities

• Communications Support: Assist with newsletters, presentations, leadership communications, and broader organizational initiatives

• Process Improvement & Technology Adoption: Utilize Microsoft Office tools and AI technologies to improve efficiency, streamline administrative processes, and support team productivity initiatives

• Cross-Team Support: Provide additional support for engineering leadership initiatives and special projects as needed

Qualifications:

• 3–6+ years of Executive Assistant, Administrative Assistant, or comparable professional support experience

• Experience supporting multiple senior leaders or executives simultaneously

• Strong calendar management experience involving complex scheduling across numerous stakeholders

• Proven ability to prioritize multiple tasks and deadlines in a fast-paced environment

• Experience coordinating large-scale events, town halls, leadership meetings, or employee engagement programs

• Strong organizational skills with exceptional attention to detail

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams

• Experience utilizing AI tools such as Microsoft Copilot, ChatGPT, Claude, or similar technologies

• Ability to work independently while collaborating effectively across teams

• Bachelor’s degree required

Preferred Experience:

• Financial services or tech industry experience

Why Join Us:

This role offers an opportunity to become a trusted partner to senior engineering leadership within a highly visible technology organization. The position provides significant exposure to executive leadership, global collaboration opportunities, and the chance to leverage emerging AI technologies while building a long-term career within a dynamic enterprise environment.

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