Executive Assistant, Chief of Staff and Deputy Director

About The Lucas Museum Of Narrative Art Opening in September 2026, the Lucas Museum of Narrative Art is dedicated to illustrated storytelling. Founded by George Lucas and Mellody Hobson, the museum’s collection features works by artists including Norman Rockwell, Kadir Nelson, Jessie Willcox Smith, N. C. Wyeth, Beatrix Potter, Judith F. Baca, Frida Kahlo, and Maxfield Parrish; as well as comic art legends such as Winsor McCay, Jack Kirby, Frank Frazetta, Alison Bechdel, Chris Ware, and R. Crumb; and photographers Gordon Parks, Henri Cartier-Bresson, and Dorothea Lange. The Museum also houses the Lucas Archives, containing models, props, concept art, and costumes from Lucas’s filmmaking career.

Designed by Ma Yansong of MAD with a landscape by Mia Lehrer of Studio-MLA, the Museum is in Exposition Park, Los Angeles, on an 11-acre campus that includes new green space and a 300,000-square-foot building with galleries, two theaters, a library, restaurant, café, retail store, and community spaces.

Position Summary The Lucas Museum seeks an enthusiastic, detail-oriented, and strategic Executive Assistant to support the Chief of Staff and Deputy Director (CSDD). The Executive Assistant plays a key role supporting institutional priorities in a developing organization. The ideal candidate is nimble, highly responsible, trustworthy, and flexible. This position offers the opportunity to be engaged with diverse, dynamic teams, as well as external stakeholders and guests who will need high-touch engagement and communication.

This position is responsible for confidential and time-sensitive materials and the management of the CSDD schedule, travel, and administration.

The Executive Assistant is also responsible for the Chief Financial Officer’s (CFO) schedule and expenses.

Responsibilities

• Manages CSDD correspondence, calendar, scheduling, meetings, expenses, and all related requests and routing of items as appropriate. Considerable discretion and confidentiality and ability to prioritize in alignment with portfolio goals in vetting requests required
• Manages CFO’s calendar and expenses
• Manages CSDD and CFO’s business travel, including reservations, itineraries, and scheduling meetings
• Manages processes for high-touch tours and ticket requests. Maintains calendar, coordinates with internal tour leads and staff, and ensures responsive and welcoming communication with guests so they feel the highest-level of care and attention to detail. Tracks engagement in Tessitura and updates records when appropriate
• Proactively manages and assists with scheduling and meeting logistics, including preparing for technical requirements, drafting agendas, ordering food, etc.
• Drafts letters, talking points, and correspondence as assigned by CSDD
• Oversees and leads special projects, research assignments, and other duties as assigned

CORE COMPETENCIES

• Analytical Rigor: Simplifies complex problems by using critical thinking to evaluate problems, gathering information, incorporating multiple perspectives, understanding causes, and identifying best-possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations. Adopts an audience-centric approach, understanding the needs of the audience and incorporating them, as appropriate, into the decision
• Courageous Communication: Intentionally works well with others both on the team and cross-functionally to achieve individual, team, department, or organizational goals. Values diverse input and working with others as a way to achieve the best output possible
• Collaborative Excellence: Displays courage when handling difficult conversations and genuinely and intentionally communicates. Relays key messages effectively, targeted to specific audiences. Identifies others’ communication styles and perspectives, adjusting language and approach accordingly. Employs active listening to understand, rather than reply. Asks for, integrates, and values feedback from team, peers, and leaders
• Adaptive Resilience: Thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity
• Inclusive Interaction: Actively contributes to an environment in which all employees feel a sense of belonging, valued for their differences and empowered to participate and contribute f…