Executive Assistant

Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will serve as the right hand to senior management, ensuring smooth daily operations and seamless communication across departments. Your proactive approach, exceptional organizational skills, and positive attitude will help drive efficiency and support our company’s growth. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, energetic environment.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments with precision and attention to detail
• Handle incoming calls using multi-line phone systems with professionalism and excellent phone etiquette
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy
• Organize files, maintain records, and perform data entry tasks efficiently using office management software such as Microsoft Office and Google Workspace
• Support customer service efforts by addressing inquiries promptly and providing exceptional support via phone or email
• Assist with bookkeeping tasks using QuickBooks or similar accounting tools to track expenses and invoices
• Facilitate office operations at the front desk, including greeting visitors, managing mail distribution, and overseeing office supplies

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to support diverse client needs
• Previous clerical experience including filing, proofreading, calendar management, and document preparation
• Exceptional customer service skills combined with professional phone etiquette and strong communication abilities
• Experience with medical or dental receptionist duties is a plus but not required; personal assistant experience is advantageous
• Knowledge of office equipment such as multi-line phones, fax machines, and photocopiers; familiarity with office bookkeeping or bookkeeping software like QuickBooks is preferred
• Ability to manage time efficiently while handling multiple responsibilities simultaneously

Join us as an Executive Assistant where your energy fuels our success! Bring your enthusiasm for organization, your passion for supporting teams, and your dedication to excellence. We’re committed to providing a supportive environment that fosters growth—where every day offers new opportunities to make a meaningful impact!

Pay: $20.00 - $28.00 per hour

Benefits:

• Paid time off

Work Location: In person